Payroll genaration for the 1st time in the SAP system for existing employees & new hires.

[former_member223824]

Hi Experts,

We have Existing employees in the SAP system for whom OM,PA,TM data was uploaded previously with hiring record dates back in 2015.

We have new hires now whose hiring dates are across April,May,June.

Till now Payroll is not generated for any.

If we start processing the payroll for Existing & New hires how system is going to react & what all problems the control record may generate.

What are the settings are to be done for the same.

Please give me an insight into the same.

[BalaAP]

Hi,

1) If you go-live in mid-year (financial year), then you may have to use INLK schema to upload/process data before go-live date. This is required for correctly matching the income tax statements for all the employees. If you are going live in april month, you need test your correct Form-16 data in test system (for full financial year).

2) So far, you might have used some other payroll system for paying employees. Now if you start with SAP in payroll, you may have to configure all the payment channels (to banks/3rd parties) etc to keep your payment process intact.

3) So far, you might have posted JV for payroll records manually/through other system or excel into FICO module of SAP. Now you may have to start posting correctly from SAP payroll to FICO (check the accuracy of FICO records before & after go-live of payroll, use simulation/test system to check thoroughly ).

Payroll control record & settings are required to manage the payroll runs of group of employees (along with payroll areas). You have various date fields like "earliest retro active acc" etc, to control/manage your payroll process. When you start running payroll, you will automatically get into the reactions/issues and you have to solve it step by step. Issues are like holiday calendar setting, payroll period generation, time evaluation and bringing WT to payroll, co-ordination of time & payroll cut-off dates etc., and also off-cycle payroll runs (for paying non-taxable reimbursements).

regards,

Bala.

[Former Member]

Hi,

I think system will react normal if you did all the configuration through standard process correctly. And No one can learn swimming by standing beside the pool. So grab your test system and test the complete process for few employees with different scenarios.

Thanks