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Customer downpayment in S4HC – temporary workaround for Hungary

TundeT
Associate
Associate
‎03-26-2024 6:24 PM

Case: you would like to receive customer downpayments and report them to the Hungarian Tax Authorities (NAV)

 Following description contains two parts:

Part 1. End-to-end description of the customer downpayment process, including preparatory steps

Part 2. DRC – Online Invoice registration for Hungary – reporting for DP and Final invoices

               Part 1. End-to-end description of the customer downpayment process

  •  Preparation

Create a special FI Accounting document type (eg DP) which will only be used for clearing incoming customer downpayments

  •  Process steps
    • Create a sales order with a billing plan (eg. OR) (Role: Internal Sales Rep)

TundeT_0-1711462252577.png

  • Optional: print downpayment request from the order (standard printout has to be adjusted) (alternatively, use a wordprocessor)
  • After the customer payment, the date of services rendered has to be updated in the order (administrative process: bank accountant informs SD accountant about the receipt of payment),

TundeT_1-1711462252580.png

  • Create SD downpayment invoice (FAZ) from the order (Role: Billing clerk)
  • Clear incoming payment with the special Accounting document type from the preparation step (eg. DP) (Role: AR_ACCOUNTANT, App: Post incoming payments)

TundeT_2-1711462252588.png

  • Edoc will be generated with the SD billing document number as source document (see Part 2.)

TundeT_3-1711462252593.png

  • Create SD final invoice – which will contain the respective DP invoice (s) as separate item(s) (with minus sign)
  • Edoc will be generated with the SD billing document number as source document (see Part 2)
  • Print SD final invoice (adjustment might have to be made in the standard printout)

 Part 2: Steps for the DRC Online Invoice Registration (component: CA-GTF-CSC-EDO-HU):

2.1. Preparation

 2.1.1. Activate FI source for the company code, (Role: BPC Expert)

2.1.2. The Accounting document type used for the clearing (eg DP) should be assigned in the eDocument customizing, (Role: BPC Expert)

2.1.3. No special enhancement needed for the Final invoice (for invoices in local currency)

2.2. Process steps

During the downpayment process, eDocs will be automatically created in the following cases:

  • Clearing incoming downpayment – eDoc for downpayment is created and displayed in the eDoc cockpit (advanceIndicator tag set to “TRUE” on item level)
  • Posting of the final invoice – eDoc for the final invoice is created and displayed in the eDoc cockpit (containing the DP items with the advanceIndicator tag set to “TRUE”,  DP invoice number, clearing date and exchange rate)