Offline Approval: RBBP_NOTIFICATION_OFFAPP Vs RSWUWFMLEC

[Former Member]

Experts,

In SRM 5.0 we have given with new report "RBBP_NOTIFICATION_OFFAPP" and BADI "BBP_OFFLINE_APP_BADI" over the previously used "RSWUWFMLEC" for offline approval.

But the old report also exist in the system. Can anybudy explain me if I can use this old report for the offline approval in SRM 5.0. If I can, then what are the more features provided by new report and BADI combination to use it instead of the old one?

Thanks

Sangharsh

[Former Member · Accepted solution]

Hi

<b>SAP supports both upward and downward compatibility. You can also any report depending on your requirements.</b>

<u>Refer to SAP online Help</u><b>http://help.sap.com/saphelp_srm50/helpdata/en/31/ec423b4ac8d506e10000000a11402f/frameset.htm</b>

<u>Please read the standard documentation of the BADI - BBP_OFFLINE_APP_BADI using SE18 Transaction.

Here is the documentation.</u>

<u><b>BBP_OFFLINE_APP_BADI</b></u>

____________________________________________________
Short Text
Customer Enhancement of Offline Approval

Use

The BAdI BBP_OFFLINE_APP_BADI allows you to adapt and extend the SRM standard functionality for offline approval of workitems via e-mail.

You can:

Override the selection parameters from the sender report RBBP_NOTIFICATION_OFFAPP and flexibly determine the workitems tobe sent
Method: WORKITEMS_SELECT

Determine the e-mail recipient using your own criteria
Method: RECIPIENTS_GET

Flexibly determine the contents of the e-mail (texts, URLs)
Method: MAIL_DATA_GET

Generate the e-mail flexibly
Method: MAIL_CREATE

Define an alternative class method to generate the e-mail and/or process the response mail (decision mail) in the SAPconnect-inbound processing or via the report RBBP_OFFLINE_EVAL
Method: DETERMINE_CLASS_NAME

Define the e-mail address of the respnse mail (return address)
Method: SMTP_INBOUND_ADDR_GET

Override the selection parameter in the SAPconnect inbound processing of the reply e-mail or from the processing report RBBP_OFFLINE_EVAL CH_SNDER (set to "X" as standard) to check whether the sender of the reply e-mail matches the owner of the work item.
Method: CHK_SENDER_IND_SET

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<b>Release Note Extension of Functionality for Offline Approval (changed).</b>

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Short text

Enhancement of the Functionality for Offline Approval (Changed)
Use
As of SAP SRM 5.0, the functionality for offline approval by e-mail has been revised and enhanced.

Changes and Functional Enhancements:

The Business Communication Service (BCS) is used for sending e-mails.
(For more information about this, see SAP Help Portal at help.sap.com -> Documentation -> SAP R/3 and R/3 Enterprise Release 4.70 -> SAP NetWeaver Components -> SAP Web Application Server -> Basis Services / Communication Interfaces -> Business Workplace and Services -> Generic Business Tools for Application Developers -> Business Communication Services - Sending from SAP Applications as of Release 6.10.)
New transmission report RBBP_NOTIFICATION_OFFAPP with enhanced selection parameters:
You can now restrict your selection of work items for sending on the basis of business objects, as well as on the basis of workflow tasks (TS*) as before. This means that you can restrict transmission to specific document types (for example,. BUS2205 - Invoice).
You can now use new checkboxes to select e-mail options (which replace the old radiobuttons). Remember that the indicator you set will override the default value.
E-mail text:
Can be made up of the work item text (short text) or the task description of the work flow task (full text).
Creating attachments:
You can attach a PDF (print version) of the document you want to have approved to the mail, and/or any attachments that exist for the document.
The input fields for standard notification texts and logon URLs that belonged to the old transmission report (RSWUWFMLEC) are no longer available because the notification contents can be specified more flexibly with the help of BAdI BBP_OFFLINE_APP_BADI.
Similarly, you no longer have to specify the return address because this can be replaced by the recipient's address in the transaction for SAPconnect inbound processing (transaction SO50). (If SAPconnect inbound processing has not been activated, the response mail [decision mail] is sent by default to the WF-BATCH user, as was also the case prior to SRM 5.0. The return address in method SMTP_INBOUND_ADDR_GET of BAdI BBP_OFFLINE_APP_BADI can also be overwritten.)

Processing logic in transmission report RBBP_NOTIFICATION_OFFAPP in conjunction with BAdI BBP_OFFLINE_APP_BADI:
a) Selection of work items
On basis of selection parameters or BAdI method WORKITEMS_SELECT.
b) Determination of recipient
Work item processor (attribute "Forward work item" from the organizational model and e-mail address is checked) or on basis of BAdI method RECIPIENTS_GET.
c) Collection of e-mail data
E-mail data from work item or from BAdI method MAIL_DATA_GET.
d) Generation of e-mail
By BAdI method MAIL_CREATE (flexible generation of subject, mail text, URLs, and attachments) or by default by class CL_BBP_MESSAGE_CREATE_OFFAPP (this class can be inherited and its methods changed - with BAdI method DETERMINE_CLASS_NAME this class can override the default class).
Standard Smart Form BBP_OUT_OFFAPP, which determines the e-mail layout, can be replaced in class method DETERMINE_FORM_AND_PARAMS (previously copied and varied).
e) Sending of e-mail
Class CL_BBP_DOC_SEND_BCS sends the e-mail by BCS.

Add approval notes to response mail:
After rejecting or approving, it is possible to enter notes in the response mail (only possible for e-mails in HTML format). These notes will be saved as document notes in SRM.

Inbound processing:
As of SRM 5.0, response mails can be processed in SAPconnect inbound processing. They are processed synchronously by classCL_BBP_SMTP_INBOUND_OFFAPP.
(Inbound processing in SAPconnect is activated if a suitable entry with the recipient's address and the processing class [ exit name] exists in transaction SO50. If a mail is received at this address, the specified class is used for processing. The work item ID and the decision of the approver are evaluated.)
If the document is locked at this point in time or if immediate processing fails for any other reason, the response mail is forwarded to the SAP inbox of the user who is assigned to the specified address. In this case, further processing is delayed until report RBBP_OFFLINE_EVAL is run (this report was the only report used prior to SRM 5.0, and it has to be scheduled periodically).
The e-mail addresses of the sender of the response mail and the determined recipient are compared by default; this ensures that third parties cannot respond. If a discrepancy is detected, the response mail is not processed. However, the processing parameters in inbound processing can be overridden by BAdI method CHK_SENDER_IND_SET




Effects on Customizing
You will find BAdI Customer Enhancement of Offline Approval (BBP_OFFLINE_APP_BADI) in the IMG for SRM by choosing
SRM Server -> Business Add-Ins (BAdIs)-> SAP Business Workflow

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Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul

[Former Member · Accepted solution]

Atul,

I have alrady gone thru all the things you have send.

But still, no document says that we can use the previous report with SRM 5.0

Thanks

Sangharsh

[Former Member · Accepted solution]

Hi

I think, you need to try it out first. Please be sure.

<u>Refer to following OSS notes</u>

<u>986943 RBBP_NOTIFICATION_OFFAPP: # not allowed in Lotus Notes

934749 E-mail for offline approval using BADI - no recipient

888304 Language of e-mail for offline approval is incorrect

891620 Hyperlinks in approval e-mail have the wrong language

892154 Error message in an e-mail for offline appproval

888730 Approval link in e-mail for offline approval is truncated</u>

<u>Also check the following links -></u>

<b>http://help.sap.com/saphelp_srm50/helpdata/en/88/f7423b4ac8d506e10000000a11402f/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/51/47443bbb20f300e10000000a11402f/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/ea/59bc392ceddf3ce10000000a114084/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/43/0f234a9e242a8be10000000a1553f6/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/24/64474ecfaf11d2b463006094b92d37/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/48/0e343e47fd6b2ee10000000a114084/frameset.htm</b>;

Incase this does not work, then we can report the issue to SAP as well.

Hope this will help.

Please reward suitable points, incase it suits your requirements.

Regards

- Atul