In this blog post, you can find the latest collection of new capabilities and features in
Central Procurement for
SAP S/4HANA Cloud 2308.
Click
here for a recap of SAP S/4HANA Cloud 2302 release highlights.
New and Enhanced Features in Central Procurement
Central Requisitioning
My Purchase Requisitions – New
With this app, you can now do the following in the context of Central Requisitioning:
- Copy the details of one item to other items in a purchase requisition by choosing the Copy to Other Items
- Display the purchase order status, source of supply, and approver in the quick view details by choosing the Number of Items column in the list screen.
- View Connected System ID in the value help of Plant and Company Code.
Also, replication before approval is now supported with SAP ERP as a connected system.
Schedule Jobs for Central Purchase Requisitions
With this app, you can schedule jobs to update the converted currency of central purchase requisitions from the connected system to the hub system. Two job templates are available for this purpose and must be run in the following order:
- Display Non-Replicated Purchase Requisitions
- Update Currency-Related Fields from Connected System
Central Purchasing
Situation Templates in Central Purchasing
The following new templates for the apps
Process Purchase Requisitions Centrally and
Manage Purchase Orders Centrally allow configuration experts to create custom situation types to inform central purchasers about specific situation instances:
- Approaching Delivery Date of Centrally Managed Purchase Requisitions (PROC_RPLD_PR_DEL_DATE_CHECK) - Informs about the approaching delivery date of centrally managed purchase requisition items
- Exceeding Overall Limit of Centrally Managed Purchase Requisitions (PROC_RPLD_PR_VALUATION_LIMIT) - Informs if the overall limit of centrally managed purchase requisition items exceeds the configured value
- Overdue Centrally Managed PO Items (PROC_RPLD_PO_OVERDUE_ITEMS) - Informs if the centrally managed purchase order items are overdue
Notifications for these templates can be triggered using the
Manage Situation Types - Extended app.
Schedule Import of Purchasing Documents
With this app, you can now run the job template
Import Currency-Related Fields of Purchasing Documents from Connected Systems to update the currency-related fields of centrally managed purchase requisitions and centrally managed purchase orders in the hub system once the currency changeover has happened in the connected system.
Additionally, you can provide a date range to restrict the number of purchasing documents extracted from the connected system during the initial schedule of the application job.
Exclude Restricted Agents from the Flexible Workflow for Central Purchasing Documents
With this feature, you can now exclude restricted agents from being approvers of centrally managed purchase requisitions, centrally managed purchase orders, and central supplier confirmations.
To do this, you need to select Exclude Restricted Agents Determined by BAdI under the section
Step Properties in the app
Manage Workflows for Centrally Managed Purchase Requisitions, or
Manage Workflows for Centrally Managed Purchase Orders, or
Manage Workflows for Central Supplier Confirmations. This option allows you to exclude the agents set by the BAdI
Enhancement of Flexible Workflow Properties (MMPUR_WFL_CONTEXT_ENHANCE) from being approvers of the workflow step.
Display Business Users for Approvals of Central Purchasing Documents in Connected Systems
You can now view the business username of the approver of a centrally managed purchase requisition or centrally managed purchase order in its respective connected system.
Unit of Measure in Central Purchasing
With this release, you can now choose and send data using
SAP Code or
ISO Code for centrally managed purchase requisitions and centrally managed purchase orders. However, if you send data using both codes, the preference is given to the SAP code.
Process Purchase Requisitions Centrally
With this app, you can now perform the following:
- View the description of the extracted purchase requisition from the connected system in the field Purchase Requisition Description.
- Post, and modify comments for purchase requestion items in the hub system. You can also view comments that are generated whenever an action against a purchase requestion item is performed. For example, when you assign SOS, defer purchase requisition items, and so on.
- Create central purchase contracts from purchase requisitions items with item category Subcontracting and Consignment.
- Revise purchase requisitions that are sent back for rework from the approver.
Manage Workflows for Centrally Managed Purchase Requisitions
With this app, you can now define an approval step using the step type Release of Reworkable Centrally Managed Purchase Requisition. Furthermore, you can define an exception for this scenario by choosing the action Rework Centrally Managed Purchase Requisition and providing details such as the deadlines, action result, and so on, in the
Exception Handling section.
My Inbox for Centrally Managed Purchase Requisitions
As purchasing manager for business processes (SAP business role SAP_BR_PURCHASING_MANAGER), you can now perform the following in the
My Inbox for centrally managed purchase requisition:
- View the overall approval and item approval attributes in the Multi-Select list in the Master-Detail View and the Expert View.
- View all the sections of a centrally managed purchase requisition (for the overall approval) as displayed on the object page of the Process Purchase Requisitions Centrally app.
- View all the sections of an item of a centrally managed purchase requisition (for the item approval) as displayed in the item object page of the Process Purchase Requisitions Centrally app.
- Send a centrally managed purchase requisition to the central purchaser for rework. You can then add your query/comment in the field Decision Note under the popup Submit Decision.
Mass Changes and Monitor Mass Changes to Centrally Managed Purchase Requisitions
With the new app
Mass Changes to Centrally Managed Purchase Requisitions, you can update multiple centrally managed purchase requisition items simultaneously. With the new app
Monitor Mass Changes to Centrally Managed Purchase Requisitions, you can monitor mass change jobs that are created and scheduled using the app Mass Changes to Centrally Managed Purchase Requisitions. You can also view or monitor the changed values of multiple fields in the mass change logs.
Manage Purchase Orders Centrally
With this release you can now:
- Indicate if the purchase order output is created in the connected system, hub system or not created using the Purchase Order Output Created field.
- View the payment status for an invoice using the Accounting Document in the document flow. The payment status is either open, paid, or partially paid.
My Inbox for Centrally Managed Purchase Orders
As purchasing manager for business processes (SAP business role SAP_BR_PURCHASING_MANAGER), you can now view all the sections of a centrally managed purchase order as displayed in the object page of the
Manage Purchase Orders Centrally app and approve a centrally managed purchase order in the
My Inbox.
Manage Central Supplier Confirmations
With this release, you can now update the price of a central supplier confirmation using the
Confirmed Net Order Price field.
Use this field to change or confirm the net order price if only one central supplier confirmation is created for a purchase order. For multiple central confirmations, the
Confirmed Net Order Price field is disabled.
My Inbox for Central Supplier Confirmations
As purchasing manager for business processes (SAP business role SAP_BR_PURCHASING_MANAGER), you can now view all the sections of a centrally managed supplier confirmation as displayed in the object page of the
Manage Central Supplier Confirmations app and approve a centrally managed supplier confirmation
My Inbox.
Central Purchase Contracts
Manage Central Purchase Contracts
With this app, you can now perform the following:
- Enter data efficiently without waiting for unnecessary validations and error messages for every field.
- Check and reinitiate the distribution for central purchase contracts with item hierarchies.
- Simulate the distribution of central purchase contracts with item hierarchies.
Additionally, legal transactions are now copied from supplier quotations to central purchase contracts that are created from sourcing projects. You can view the legal transactions when you save the document or save it in preparation.
Manage Workflows for Central Purchase Contracts
With this app, you can now choose the additional option Exclude Restricted Agents Determined by BAdI under
Step Properties to exclude restricted agents from being approvers of central purchase contracts. By choosing this option, the agents set by the business add-in (BAdI)
Enhancement of Flexible Workflow Properties (MMPUR_WFL_CONTEXT_ENHANCE) are excluded from being approvers of the workflow step.
My Inbox for Central Purchase Contracts
With this app, you can now perform the following:
- View all the details of the central purchase contract before performing any approval-related action. You can also view the custom fields if it is available in the central purchase contract.
- View the attachments, related objects, and comments related to the workflow tasks by clicking Show Details.
Business Add-Ins for Central Purchase Contracts
With this release, you can use the following business add-ins (BAdIs) to add new entries in the header/item distribution, header/item condition, and item commodity weight sections of central purchase contracts.
- Change of Central Purchase Contract Before Saving (MM_PUR_S4_CCTR_MODIFY_HEADER)
- Change of Central Purchase Contract Item Before Saving (MM_PUR_S4_CCTR_MODIFY_ITEM)
CDS Views in Central Purchase Contracts
With this release, the following new CDS views have been introduced in central purchase contracts:
- Central Purchase Contract (I_CentralPurchaseContractBasic)
- Item of Central Purchase Contract (I_CntrlPurContractItemBasic)
Unit of Measure in Central Purchase Contracts
With this release, you can use the
ISO Code of a unit of measure for central purchase contracts to integrate SAP systems with third-party systems.
Archiving Central Purchase Contracts
With this feature, you can use the archiving object MM_EKKO to archive central purchase contracts with item hierarchies that are maintained in
Manage Central Purchase Contracts.
Central Purchasing Analytics
Monitor Central Purchase Contract Items
With this release, the
Purchasing Document field, which shows the distributed contract number, need not contain data for every record.
Monitor Purchase Order Items Centrally
With this release, you can now view the insights about supplier confirmations based on the acknowledgement date using the field
Next Acknowledgement Date and acknowledgement quantity using the field
Next Acknowledgement Quantity.
This is a brief overview of the new features available in Central Procurement for SAP S/4HANA Cloud 2308. Hope you found this blog post insightful.
Click
here for the complete release highlights of SAP S/4HANA Cloud 2308.
Share your feedback and thoughts in the comments section and in case of further questions, please post them on the Central Procurement community page using the link below:
Central Procurement Community Page – Ask a question
For more information on SAP S/4HANA for Central Procurement, check out the link:
SAP Help Portal Product page
