GR/IR Account

[Former Member]

Hi,

Out last FI Consultant has created the GR/IR Account without selecting the Open Item Management Check Box (T Code: FS00).

Our current FI Consultant is saying that GR/IR Account must be created with selecting the Open Item Management Check Box.

I want to know:

1.What is the correct method.

2. If our last FI Consultant has done the mistake, what should we do to rectify. Please note that we posted huge transactions till date.

3. Is it mandatory to run F.13 for clearing GR/IR Account after Invoice Receipt?

Please guide.

Regards,

PK

SAP MM

[Former Member · Accepted solution]

Hi PK,

It is true that the GR/IR account should be open item managed.

But Nevertheless, read through SAP note 1356457 for activating Open Item management on a GL from a date in the past.

From the note :

" The activation date

The activation date is either the current date or the period end of a

posting period, if it is in the past. If you enter a date in the past,

which does not correspond to the period end, this is corrected

automatically by the system.

This date determines how the existing items are processed. Items that were

posted before the activation date are basically cleared during activation.

Items that were posted after the activation date appear as open items after

the activation.

If you want to see all existing items as open items, the activation date

must be earlier than the earliest posting date of all items. Note that the

system sets the activation date automatically to the period end if the date

is in the past."

Try with this note to activate Open item on your account and at the same time clear all old entries.

But clear the GR/IR on a regular basis. if the entries are too many then weekly clearance shud be done , else as a month end process to keep accounts clean.

Regards,

SAPFICO