How Official Document Numbering helps to fulfill the Polish KSeF Requirements in S4HANA Public Cloud

[christian_seelinger]

In my previous blog post, I introduced you to the New Framework for Official Document Numbers (ODN).

This new blog aims to give you a concrete example of how the new Official Document Numbering can help you have business in Poland to fulfill the new legal requirement of KSeF (Dz.U. 2023 poz. 1598) with SAP S/4HANA Cloud .

Process Overview
For the Customer Invoices in Sales, the following process flow is applicable:

For the Supplier Invoices, the KSeF Number can be stored by entering the supplier invoice:

 

Configuration
Generally the configuration is the same as you can find them on SAP Help Portal Official Document Number Type Definition and Characterization | SAP Help Portal.

You can perform the following steps for Poland:

1. Maintain Official Document Number Types

2. Configure Official Document Number Type Characteristics

Define the length for KSeF to 36 Digits and set the Legal Timestamp to “Generic Format”:

Define the Billing and Supplier Invoice Settings:

3. Map Official Document Number Type to Internal Type

Supported Business Processes

The new Official Document Numbering is applicable to the following processes:

Description	Additional Information
Sales Billing Document	Customer Invoice in Sales Billing
Supplier Invoice	Supplier Invoice in Sourcing and Procurement
Customer Invoice	Customer Invoice in Financial Accounting

Example of a Billing Invoice including KSeF Reference and Legal Timestamp:

I hope you find this information useful. You can leave a comment on this blog or follow us for more information about SAP Document and Reporting Compliance here in SAP Community.   .

Stay tuned for more information on how KSeF can be integrated also in SAP S/4HANA and SAP ERP.

Kind regards

Christian Seelinger