Update Profile 00350, Commitment Budget vs Payment Budget

[analistia16]

Dear Experts,

We are at ECC 6.0 and going to Implement FM BCS for our client budget management. I was just recently performing research related to Commitment Budget and Payment Budget. Currently in our testing system, we use update profile 00350 (update on comm. budget and payment budget in separate line items).

Things are going OK so far.. but i just realized that all this time, we always performed updates in Commitment Budget Ledger only (9G), we enter budget, perform release, supplement, return and transfer only using 9G ledger..

I have three questions about the update profile:

1. The understanding I have gained so far is in commitment budget ledger, transactions only tracked up to invoicing step while in payment budget ledger, transactions are tracked until payment. Is this true? If my client confirms that they dont need to track the budget consumption until the payment, can I use the 9G (commitment budget) ledger only?
2. I was just wondering, if we use update profile 00350, do we need to also maintain the budget in the 9F ledger? Or the system automatically copies the budget from 9G to 9F by the time we enter the budget in 9G ledger?
3. Still if we use prof 00350, how if we perform supplement, return and transfer? Do we also need to maintain the transaction two times for both ledger? If so, is there anyway to automate synchronization between those two ledgers?

Appreciate your responses

Regards,

Analistia

[iklovski · Accepted solution]

Hi,

1. Yes, you can. Though, in this case, there is no need to use two budget ledgers.

2. You have to maintain payment budget, if you want to control its consumption. Otherwise, it's not necessary, under assumption that you also don't activate availability control to payment ledger. There is no automatic copy between two ledgers.

3. All budgetary operations are done separately in each ledger. There is no standard functionality which treats two ledgers simultaneously; i.e. you have to do your budget operations twice. Also, keep in mind, that to budgets are not necessarily the same: that's the whole idea of managing two ledgers. However, you can develop a solution (like we did in one project), which allows copying budget from commitment to payment in budget workbench (FMBB).

Regards,

Eli

[analistia16]

Hi Eli,

Thanks for your response

So.. if I want to use only commitment budget ledger (9G), which update profile should I use? Because of all the choices, I did not see any option where the 9G ledger can stand without the 9F, that's why I picked the 00350.

If it's right to continue using 00350, then I can keep continue to not maintain anything in the 9F ledger thus also not activating availability control on the 9F ledger. The only thing that will be updated in the 9F ledger is the amount of the invoice payment.. CMIIW..

Is this the correct way to do this? Kindly share your suggestion

Many thanks,

Analistia

[iklovski]

Hi,

Changing update profile in the middle of a project is certainly tricky. Only, if you are just setting it up, change it. You can choose 0102, for example. It's only 9F ledger.

Regards,

Eli

[analistia16]

Hi Eli,

Luckily we're still setting up.. But if the requirement is to track only until invoice, which means to use 9G, do i still have to maintain using the 00350 update profile and keeping the 9F "passive" ?

Regards,

Analistia

[iklovski]

It's possible this way... Also, defining only payment ledger is possible. Don't be alarmed by 'invoice' requirement: you can make payment documents (value type 57) statistical (not budget consuming), if you like, in your update profile. Even if they are not statistical, they won't consume budget more than the invoice, by the way.