IO - Budget: During PO creation no error messge while po value exeed budget

[Former Member]

HI CO GURUS N EXPERTS,

I want to control the PR Creation by Intern Order based budgeting. For this. I have

1. Created a Budget Profile (T-Code: OKOB): Time Frame Past-1, Future-1, Checked flag Total Value and annual value, Exchange Rate -M, Activation Type - 1, Checked Flag Overall, Budgeting curr. - Controlling area curr.

2.Created an Internal Order Type (E.g. BC01 using T-Code: KOAB), and assigned this budget profile to this order. Other settings are: Order Category - Internal Order (Controlling), Settlement profile- 20 (Overhead cost), Planning Profile & Budget Profile - Both kept as Budget profile (Created by me), Collective Order without goods movement, Residence Time1 - 3 Months, CO Partner update: Active, Checked the flag: Commitment management, Status Profile: Internal Orders.

3. After that defined the tolerance Limit for controlling area as: Tr Group 01 Activity: 1 usage 90% and Tr Grp 01 Activity 3 Usage 98.

4. Created an Internal Order (T-Code: KO01): By selecting Oeder Type Created by Me (e.g. BC01), Enter Company Code, Plant, Object Class as Overhead, under Control Data tab: System Status - REL AVAC BUDG, Commitment update flag is appearing checked.

5. After that in T-Code: KO22, I have assigned budget amount.

6. in KO23 when I press Ctrl+F10 is shows: Availability control is Active, Availability control for: Overall, Availability control in Controlling area currency

Now, when I created the Purchase Order (with Account Assignment Type F), enter the Internal order no. and save it (where budget limit is cross) it does not gives any error message.

Why, Where I have did the mistake. please suggest.

with thanks.

DSC

[former_member1240588]

Hi Team,

I am facing the same issue. can some explain me how to control the same.

[former_member218048]

Dear Lalit

Also check this :

I hope your PO is for an asset/inventory procurement in which case check the GL account used in the account assignment in the PO and see whether it is created as a Cost Element (category 90 Statistical).

[Former Member]

Hi,

can you please suggest me the steps need to be follow to restrict / give error message while creating the PO using Internal order if we use more than tolerance limit.

Below are the details:

1. Order type: CAP1(assigned this budget profile to this order. Other settings are: Order Category - Internal Order (Controlling), Settlement profile- CAP, allocation structure: IM, Default object type FXA

Object class: Investment

2. Budget profile: ZCAP01 (Time Frame Past-1, Future-3, Checked flag Total Value and annual value, Exchange

Rate -M, Activation Type - 1, Checked Flag Overall, Controlling area curr.)

3. Tolerance Limit for controlling area as: Tr Group ++, Activity: 1   usage 80%,

                                                                           Tr Grp 01 -  Activity 3 -  Usage 80%

                                                                           Tr Grp 04 -  Activity 3 - usage 80%

4. Availability control is Active, Availability control for: Overall, Availability control in Controlling area currency.

Created Order, assigned budget $1000 and released and the order status is REL  AUC  AVAC BUDG,

Now, when I created the Purchase Order  (with Account Assignment Type F), enter the Internal order no. and save it (where budget limit is cross) it does not gives any error message.

Why, Where I have did the mistake. can one please suggest.

appreciate your help!!!

Thank you,

Regards,

Chandra M

[Former Member]

Hi Devendra,

I am facing the same kind of issue, while creating the PO availability check was not working.

appreciate your quick response.

Thank you,

Chandra M

[Former Member]

Dear All,

Thanks for your valuable support and replies.

Solved the problem myself.

Basically, I was not entering the G/L at the time of order creation. When I enter the G/L (When system asks for Internal Order reference) problem solved i.e. it gives an error / warning message.

DSC

[ajaycwa1981]

Hi,

Did you activate commitment management in contr area and order type?? If not, activate it and create a fresh internal order after that

Check your GL acct in Purch Order is a cost element

br, Ajay M

[Former Member]

Hi,

System throws Error message only when the amount posted on the Internal order exceeds the budget value.

Here in your case, you have only processed Purchase order which doesnt generate any postings.

Hence when you do GR, then FI entry gets posted onto the orders and if it exceeds system can throw this error message "amount exceeds the budget limit"

Try this and let me know.

Thanks & Regards,

Ravi Kumar