F.13..Need Clarity

[Former Member]

Hi ,

What is F.13 transaction in SAP? I have some basic unclear idea that it is used for Automaic Clearing?

I cannot understand what is that we are clearing and with what?? Is it that the customer pays us the money and we clear the customer invoice?

I am curious to know about this function and have heard a lot about this . Would be helpful if anyone can throw some light as to the background of F.13. Also i hear that it is used to clear POs?? How??

Kris..

[kishore_babu15 · Accepted solution]

Hi,

F.13 - This program clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically.

The program selects all accounts that are specified in the value sets and that have debit and credit postings.

The remaining open items are grouped according to fixed system criteria:

Company code

Account type

Account number

Reconciliation account number

Currency key.

BSID-WAERS for customers

BSIK-WAERS for vendors

BSIS-PSWSL for G/L accounts

Special G/L indicator

Prepare Automatic Clearing

In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing program clears the open items that are grouped together if their total balance equals zero in local and foreign currency.

Revert back If any clarifications.

Regards,

Kishore K

[Former Member]

Hi,

Let's simplify understanding with example. You were right we clearing customer payment against the customer invoice or bill.

When customer invoice is created for Rs 15, 000 customer account is debited, now let's say in assignment field in FI document billing document 300125 is updated.

Now when you receive payment for Rs. 15,000 of customer you will enter 300125 in assignment while posting that payment.

Now, use transaction OB74 enter necessary details and enter AUFNR (Assignment) in criterion1. Prerequisite is balance must be zero. What is meant by that?? Ok see below entry...

Above entry would be displayed as

Customer Dr 300125 Rs. 15000

Customer Cr 300125 Rs. 15000-

So above Dr 15000 and Cr 15000 = 0. So, based on your criterion defined system will group the document assess if the balance is zero or not if balance is zero system will clear all the items.

Regards,

Chintan Joshi.

[Former Member]

HI Guys,

Thank you all for your nice explanations. I am now clear on the concept though i need to run this practically.

Thanks,

Kris..

[Former Member]

Script Name Automatic Clearing

Script Category Functional

Script Description Automatic Clearing w/o Definition of Clearing Currency

Transaction code F.13

Requirements

Description

1. Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Automatic Clearing (F.13)

2. Enter parameters on the next screen:

Field R or O Remarks

Company Code Required

Fiscal Year Required

Document number Optional Specify here if executing only for selected documents

Posting date Optional Specify here if executing for selected date range

3. Make selection as applicable:

4. Define clearing date and period

5. Always check before executing in update mode

6. Define output control

Select when only documents that can be cleared will be included in the list.

7. Select

8. Proceed to SM37 to monitor status of the job.

9. When running in update mode, untick

Regards

[Former Member]

There is a configuration behind the F.13, that is setting up the categories or criterion per account type on how the system automatically clears the account.

For example, the GR/IR account is an open item managed account. When the item is received, the system creates a credit entry to GR/IR. When the invoice comes and posted, the GR/IR account is debited.

This two has two similar properties - PO number and the amount equals zero. When you run the F.13, it will be automatically cleared.

For configuration, you can go to img>Financial Accounting (New)>General Ledger Accounting (New)>Business Transactions>Open Item Clearing>Prepare Automatic Clearing