How to lock all transactions documents?

[Former Member]

hi experts,

for example, once I have done all reports in January, I don't want anybody to add, change or delete any marketing documents includ A/R, A/P, production order, inventory transfer....in January.

is there any fast way to lock a period of SAP usage?

[Former Member · Accepted solution]

Open Administration -> System Initialization -> General Settings -> Posting Periods

Select the Posting period which you want to Lock.

Now this opens the 'Posting Period' Window.

Here you find fields like Active and locked

· Active u2013 The purpose of this field is to allow or to block working with sales documents. The default value for this field is Yes. When the value is Yes (and the period is not locked), you will be able to add all types of records: sales documents, purchasing documents, inventory transactions, manual journal entries, Master Data, reconciliations etc.

If you choose No (and the period is not locked), no sales documents can be created in SAP Business One during this period. This option can be used in order to block users from adding new sales documents after the posting period has ended. However, you will still be able to add purchasing documents, inventory transactions, manual journal entries, Master Data, reconciliations and so on.

· Locked u2013 The default value for this field is No. When the value is No (and the period is active), you will be able to add all types of records: sales documents, purchasing documents, inventory transactions, manual journal entries, Master Data, reconciliations etc.

If you choose Yes (after the posting period was created), no documents or transactions can be added in SAP Business One during this period (sales documents, purchasing documents, inventory transactions and manual journal entries). This option can be used in order to block users from adding any documents and transactions after a posting period has ended.