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Link Filenet ID's to SAP documents

Nov 15, 2017 at 11:37 AM


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The requirement consists in linking documents already archived outside SAP in Filenet, to SAP objects.

The client told us that we should receive a Filenet ID and we need to link this ID to the SAP object. Example: Vendor invoice.

Do you any BAPI or similiar, to make this linkage between this ID and SAP object.



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2 Answers

David Flad Jan 22 at 05:23 PM


When you say that documents were already "archived outside of SAP in FileNet" -- was SAP configured to send the documents to FileNet, or were they loaded into FileNet outside of any existing SAP integration? I think the answer to this question will help refine where to go next for a solution.

In our case, we have SAP configured to use an archive link connection to transfer PDF documents (invoices for example) into a FileNet P8 repository. In this scenario, SAP has a table of SAP object ID's associated with Archivelink Document ID's. The AL Doc Id's are used to allow SAP users to retrieve the stored documents in FileNet.

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Robert Unger Feb 01 at 12:52 AM

I have a client with this same issue. Documents (incoming invoices, etc.) are scanned and indexed by corporate scan center in mail room. AP uses FileNet imaging to select and display the invoice images and then create the invoices in SAP. The need is to create an attachment in object services that can be used to display the invoice image. A work around is to copy the FileNet P8 display URL (which contains the FileNet document GUID) and do a Create External Document (URL) entry in the object services attachment list, and this MIGHT work for Luis. But this does not truly full fill our requirement as we need to have downstream automated processing to retrieve the binary image from FileNet, and we cannot do this with the display URL.

We have configured the the ability to upload a Store Business Document attachment which IS actually passed to FileNet and is directly viewable within FileNet, at least by the techie staff. And the same uploaded binary can later programatically downloaded per our original requirement.

The download/upload causes a major issue. Time wise it is inefficient as FileNet displayed images are saved to local desktop and then re-uploaded via the Object Services Store Business Document attachment process but more important is the images are then duplicated in FileNet .

We have experimented and have determined SAP creates its own GUID for the TOA01 table for these documents and this GUID is passed to during the document creation is present in FileNet, again, we confirmed it can be viewed by FileNet techie support staff. But to display the doc in FileNet viewer you have to use the FileNet GUID which, of course, doesn't work in SAP.

What we WANT is a means to create the "Store Business Document" entry for an image already in FileNet, by supplying the FileNet GUID.

Any thoughts?

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