PO Output Message Disappears

[Former Member]

Hi All,

  We have some PO's created in 2011,2012,2013,2014 for which the output message has disappeared. Client wants to see to whom from supplier side the purchase order has been sent, so they wants to see the output type in PO now. But we have checked even in NAST table where we don't have any condition record for proof (EDI, Streamserve, Mail), but client says that message type has triggered and the PO's were successfully sent to supplier.

Could you please tell me if you have any insight on where to find the trace of these missing message types? Awaiting for your reply.

Regards,

Prasath

[Former Member]

Hi Bjiu,

  How  the message type can be deleted after PO sent to supplier successfully? if it has happened so, where can i check it. Please advise.

Regards,

Prasath

[JL23]

RSCLNAST is  a deletion report, not an archiving process, if it was executed then the data gone. If it was executed in background recently then you may find a job in SM37,

you may be able to find some evidence in STAD transaction, e.g. who has executed it when, but you dont know the selection

But if the data is gone you cant bring it back, the only thing you can do is to improve the authorization concept so that this report cannot be executed by anybody.

If you are really intrested in a solution, then I would ask the vendor to send a copy of the PO. If he is able to send you a copy then you have at least an evidence that the NAST record must have been existed .

[Former Member]

Hi Jurgen & Maryann,

  Yes, i could see a job running with program RSCLNAST which clears the table entries which is older than 90 days. Thanks for that clue. Due to this, users are getting affected even the supplier getting the orders again which has already been delivered. But if we dont delete the data from NAST table, it seems the performance is going low. How can we handle this situation. Please suggest.

Regards,

Prasath J

[JL23]

If the deletion job creates this kind of problems then you have to exclude the PO messages from this report.

Please read the data management guide as it has some recommendations and background to archiving and deletion of NAST records in general and through this report.

[s_raghavan]

For lost cases you may not be in a position to recover. But for future cases try creating a custom table where the Output details are stored before getting deleted by the Background job.

Raghavan

[Former Member]

Hi, 

If there is really a need for RSCLNAST job and in case you cannot exclude PO message type from the report, then you can probably adjust your process. i.e. advise user to verify documents before creating output message for POs created/released 90 days ago or older, change the date range on the job, etc

[Former Member]

Is it possible that program RSCLNAST has been run in your system (mannually or via background job)?

What's the transmission medium for your messages? If output conditons are no longer available in the PO, maybe you can check SOST (for email/fax) or Idocs (for EDI) in your system for the more recent POs created/changed.

[BijayKumarBarik]

Hi,

PO's created in 2011,2012,2013,2014 and client says that message type has triggered and the PO's were successfully sent to supplier but message type not appearing in PO- just cross check did message type deleted after PO sent to supplier.

Also cross check PO change history in t.code:ME23N  or in CDHDR and CDPOS tables

Regards,

Biju K