Prepaid Airfare

[CarolynHoriel]

How do I identify an airfare fee as prepaid on my travel expense report.  I do not see any functionality.  It shows everything as reimbursable.

[Former Member · Accepted solution]

Hi Carolyn,

normally if you enter an expense to your report, this will be paid by yourself and it is reimburseable. If an expenye is prepaid by your company, this expense will then be imported for example by credit card file and marked as paid by company which is not reimbursable.

As traveller, you just need to care about your paid expenses, company paid expenses will be linked to your expense report in background (depending on your implementation).

Best regards, Yong

[former_member196557]

Hi Carolyn,

I have this issue frequently. As long as the prepaid expenses are charged to your Cost Center, nothing else is needed. If you need to have the prepaid expenses assigned to an IO or SO, you will need to have a separate Expense report prepared for you in ISP by someone from the Travel team.

Regards, Steve

[deb_donald]

Hi Steve,

If I understand your answer, someone on the Travel team will need to enter my airfare expense into ISP separately.  As a presales person, I travel several times a month and everything is charged to an IO.  My airfare expenses don't show up in the Cloud (unlike our previous system) so I can't charge them as part of my normal expense routine anymore.   Is there a documented process to handle airfare expenses for sales employees?   Also, who constitutes the "Travel team" that will be entering my airfare expenses into ISP?

I'd appreciate any help you can provide as I've searched all through the "help center" and found nothing regarding airfare or charging prepaid expenses to an IO.

Thanks!   deb