Hope this blog can address most return / reversal goods movement scenarios in Procurement. Different movement type representing the following 3 reversal scenarios respectfully and we will also talk about the advanced return management.
Cancellation of material document
Return Delivery
Movement type 122 with the reason for return movement specified referencing original material document.
After posting the return delivery, we can see the material document with movement type 122 (Return delivery to vendor).
Cancellation of material document
Movement type 102 representing the reversal of original material document movement type 101.
Re-order 10 PCs of material 94 and cancel the material document, here is the history review. Movement type 102 (Goods receipt for purchase order into warehouse - reversal) is shown as below.
Basic Return to Supplier
Material document with movement type 161 (Returns for purchase order)
To create a return purchase order with the order type Standard PO (NB), we need to manually set the Returns Item indicator at item level to create a return item. Return items can coexist with other order items in the same purchase order.
Step 1: Standard purchase order creation with the ‘Return’ field ticked.
Step 2: APP ‘Post Goods Receipt for Purchasing Document’ to post goods receipt on the return item.
Material document with movement type 161 (Returns for purchase order) was created as per the PO history.
Step 3: APP Create Supplier Invoice to create a Credit Memo
After posting, let’s check the accounting document.
Advanced Returns Management
Material document with movement type 161.
An advanced return purchase order should leverage the order type as Enh.Ret.to Supplier (NB2). The Returns Item indicator at item level is set automatically and cannot be removed. In this scenario, return items cannot coexist with other order items in the same purchase order. The use of a delivery is mandatory.
Step 1: Create a return order with APP ‘Create Purchase Order -Advanced.’
We will find the Return tab appear in the item details
Step 2: Transfer the quantity to be returned to the dedicated storage location (optional)
APP ‘Transfer Stock - In-Plant’
In this case, we suppose storage location 131C as the physical location to deal with return items.
Step 3: Create an outbound delivery for the return order
APP ‘My Purchase Orders - Due for Delivery (VL10B)’
We can see the outbound delivery 80000103 has been created from PO history.
Step 4: Pick and post the goods issue
APP Manage Outbound Deliveries (F0867A)
After Picking and Posting Goods Issue, the PO history was updated with movement type 161.
Step 5: Create a credit memo
APP Create Supplier Invoice (F0859)
We can see the GR/IR account was positive instead.
Step 6: Order a replacement material (Optional)
APP: Receive Replacement Materials - From Vendor
To activate this function, step 5 should be eliminated so that you can type the replacement quantity in this APP.
Let’s check the return PO overview first.
Then type in the replacement quantity, 10 PC here and click save. Replacement Purchase order 4500000435 has been created.
Step 7: Post Goods Receipt (Optional)
APP Change Inbound Delivery (VL32N)
Input the put away quantity, post goods receipt.
Step 8: Follow-Up Activities For Replacement Material (Optional)
APP: My Follow-Up Activities - For Replacement Materials (MSR_VRM_LFU)
In the ‘Logistical Follow-Up’ session, enter Follow-Up Activity: <0011 Transfer to Free Available Stock >
In the replacement purchase order history, we can see GR IR has been automatically created.
Go to the original purchase order, Return tab on the header, open the return overview:
You can see the full historical view of the return PO
More to explore:
SAP S4HANA Cloud Public Edition Logistics FAQ - SAP Community
The features covered in this article are based on SAP S/4HANA Cloud, Public Edition 2402, please refer to the latest information for changes in subsequent versions.
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