Adding Custom Fields to Migration Objects in SAP S/4HANA Cloud Public Edition

[Dleon]

Introduction

SAP S/4HANA Cloud Public Edition is a cloud-based Enterprise Resource Planning (ERP) system that is built on the SAP HANA in-memory database platform. It is designed to provide businesses of all sizes with a comprehensive suite of enterprise management applications for their core business processes, such as finance, procurement, manufacturing, sales, and supply chain management, among others.

The need of custom fields in Data Migration

SAP S/4HANA Cloud Public Edition offers powerful tools for data migration, enabling businesses to seamlessly transition their data to the cloud. However, organizations often require additional custom fields to capture unique information critical to their operations. In this blog post, we'll explore the process of adding custom fields to data migration in S/4HANA Cloud Public Edition. From understanding the data model to configuring custom fields in the migration templates, we'll provide insights and best practices to streamline the migration process and ensure that your business's specific requirements are met. With the flexibility of custom fields, businesses can unlock the full potential of S/4HANA Cloud Public Edition and drive innovation in their digital transformation journey.

One of our key priorities within the PSA is to empower partners with proficiency in new technologies. As part of this initiative, we provide a training program known as the Go Live Experience (GLX). This training simulates a rapid implementation scenario for a distribution company. It encompasses various aspects including configuration settings, data migration, and testing scenarios, focusing on critical areas such as procurement, sales, and finance.

During recent GLX training sessions, participants frequently inquired about managing custom fields within standard migration objects during SAP implementation projects. In response to this demand, I have created this blog to offer a detailed, step-by-step solution. It is our hope that this resource will help you achieve your migration objectives.

Business Case

This simulated scenario requires to add a custom field to the sales order. This field will be included as part of the sales order header, is required to appeared in reporting, will be needed also in the sales order confirmation printout form as well as appear in the billing document. there might be the need to use this field in a potential integration so it will be also available for API usage while working with sales orders.

For more details see images below:

Sales order analytics enabled

Sales order API enabled

Sales order confirmation print form enabled

The custom field is enabled for billing documents

Once these changes are published into SAP S/4HANA Cloud Public Edition the field is created and extended into the corresponding places. Now we go into the UI Adaptation mode to select my available field and capture it during the execution of the business transaction. e.g. in this case the sales order creation.

As a result the field appears in the main screen

The expectation is to migrate existing sales orders; we proceed to create a migration project using local staging tables 

To avoid mistakes during migration you need to "Check for Custom Fields" once this operation is run the system will add the custom field to the standard migration template.

You can see under the History Tab the executed actions/status; as well as the predecessors if any.

Proceed to Download this fresh template. Under the title Key user Extensibility Fields you will find the recently created field, in this case ZCustom_Field_DLEON

Continue with the standard steps to Upload File, Review Data, Mapping Tasks, Simulation and Migration. 

See the migrated info for a particular order if you to the sales document header and then look into the Custom Fields tab.

We hope this is useful for your implementation. Please leave your feedback below

Thanks, 

David Leon

Partner Solution Adoption