Fieldglass Invoices Blocked while combination of same PO and PO line line is processing

[leandropia]

We are implementing SAP Fieldglass in our company and one issue we are having is that Fieldglass invoices are sent to our SAP ECC in a bulk file. Some of our vendors' invoices bill to the same PO & same PO Line. Thus, while one invoice is being processed, other invoices for that “PO + Line” combination is blocked, making it rejected by our invoicing processing system.

For example: We have a supplier that is a giant maintenance service provider that will supply us with multiple workers. Let's say that one of the workers will work on 5 PM work orders today, 6 PM work orders tomorrow, 4 PM work orders the day after, and a WBS/Capital project next week. At the end of the billing cycle, the supplier will send us 16 invoices and if he worked over time, that's another invoice. All the invoices will go to the same PO and PO Line (and we are talking of 1 worker, multiply that by 50 workers - we can easily end with 300 invoices from just one supplier for one billing cycle). Because the PO is a framework PO, they will bill against the same PO and Line while the PO has balance in it. When the 300 invoices are sent from FG to ECC all at the same time and our invoice system is trying to post them, most of the invoices won't post because the PO/PO Line is being processed by one of the 300 invoices. Having one PO per worker and per PM work order or per WBS for example would be very difficult to supplier to know what PO and PO Item to associate each of their 300 invoices (multiply that by +200 other suppliers that provide services for us - mayhem!)

I understand that blocking a PO + Line is SAP standard and it's part of the 3-way match to guarantee that a PO Line doesn't get more $ that what it has allocated in the PO but I was wondering if there is anything that SAP Fieldglass or SAP Ariba can do to mitigate this, such that the invoices are processed without being blocked eliminating the need of an Accounts Payable person to manually process all the blocked invoices.