How can we fetch time sheet data from CATS to SAP Project Systems Module?

[mohsynomer]

Hi,

Please explain how can we fetch employee's timesheet data from CATS and use it in SAP S4 HANA Project Systems module to charge cost of employees on the Project.

Your reply is highly appreciated !!

Thanks

[mohsynomer]

Hi Paulo,

I really appreciate you taking the time to answer my question.

I answered some of your question below. If you can continue helping me further that'd wonderful.

Thank you!!

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1. How often the time should be reported (daily, weekly, monthly)? (Weekly expenses should be charged on the project)

2. Does the time require an approval workflow? Yes, Needs approval of the project manager

3. Do you need a different approach to different employee groups (for example internal vs contractors)? No, Just needed for internal employees.

4. How the time should be evaluated (plan price vs actual price)? Actual price. Just need to charges expenses of employees on the project in PS.

5. What time should be reported (full time vs productive time only)? Full time

6. How to prevent errors? - ?? ___

7. What is the data correction process? Need some clarity on that..!

Once the time is approved or auto-approved, normally you would have a job that transfers it to applicational components that are CO, PS, PM, HR as a common example. In a specific scenario for ad-hoc contractors it can be MM generating SES. --- How can we transfer the data into applicational components? Can you please shed some light in details on that??

[Paulo_Vitoriano]

The transfer can be done with CATA t-code.

[Paulo_Vitoriano]

Hi Mohsin,

This is a kind of "show me the world" questions, because there are many detail around such process.

In simplistic terms you should configure a data entry profile for CATS where your account assigment objects would be a WBS-element, but also can be an NWA and/or PM order Operations. That all depends on the PS scope and project structure.

Next you need to decide on many different things:

1. How often the time should be reported (daily, weekly, monthly)?

2. Does the time require an approval workflow?

3. Do you need a different approach to different employee groups (for example internal vs contractors)?

4. How the time should be evaluated (plan price vs actual price)?

5. What time should be reported (full time vs productive time only)?

6. How to prevent errors?

7. What is the data correction process?

And many other questions.

The big topic for such process is the employee discipline and commitment, therefore in the ideal world same data should be the basis for the Payroll process, otherwise you would always need additional measures to enforce the time reporting compliance.

Once the time is approved or auto-approved, normally you would have a job that transfers it to applicational components that are CO, PS, PM, HR as a common example. In a specific scenario for ad-hoc contractors it can be MM generating SES.

If that is successful and without errors you will see those charges from CJI3 report, which you may want to enhance to see the employee name/surname...

Regards,

Paulo