Supplier invoice WorkFlow - Specific role to just Park or Save as Completed, without permission to Post the invoice

[jnestares]

Hi,

In the context of implementing the Supplier Invoice Approval Workflow for Parked Invoice as Complete, we have reviewed the Business Roles and Catalogs available in S4Hana Cloud. However, and to our surprise, we did not find a business catalog that allows the user to only register invoices in a preliminary way in the system, without the possibility of posting them. The requirement for this workflow to be triggered is that the invoice be Saved as Completed, since if it is posted, the workflow is skipped and we do not want this. The current catalogs allow access to create supplier invoices, not being possible to restrict access to this task only to register in a preliminary way, without the possibility of posting the document. The objective is to have a Supplier Invoice Approval Workflow for Parked Invoice as Complete, but it would not make any sense that the user could decide to press the button Post instead of Save as Completed and thus avoid the approval workflow. Is there a way to manage access by roles only to Park or Save as Completed an invoice, preventing the possibility of posting it at the time of its creation in the Create supplier invoice application?

KR,

Jose

[former_member213253 · Accepted solution]

Hello 0020734775 ,

Please review this KBA 2834732 - Restrict the authorization of users to post supplier invoices

Regards,

Hemashree