SAP Enable Now - Is there an automated data retention feature for maintaining content?

[katy-harper]

Content has been created in our workareas. Is there an automated policy where we get notified that the content needs to be reviewed as it has been x amount of months/years since it was created?

[ShaneLipke]

Hi Katy,

There is no functionality in Enable Now to automatically inform you about content that should be checked but you can run a report that allows you to export the details of all content objects in a Workarea, including the date of creation and the date of late modification.  You could then sort the content in a spreadsheet, by modification date, and determine what content to focus on.

To extract this detail into a 3rd party reporting tool, such as PowerBI, use the URL:

https://[customername].enable-now.cloud.sap/wa/[workareaID]/?{"out":["entity.type","entity.uid","entity.caption","entity.language","entity.hidden","entity.sub_type","entity.created_by","entity.creation_time","entity.modified_by","entity.modification_time","entity.categories","entity.content_categories","entity.keywords"]}

The text highlighted in red should be replaced with the details of your Enable Now system.

If you are not sure how to extract data from Enable Now manager using take a look at the last part of this video, that discussed the use of a third party report tool, such as PowerBI, to extract data from Manager.  Additionally, go through the content in Info Center on this topic, that explains everything that you need to know.

Regards
Shane