How to process bulk quantity purchase order if the material is dynamic in nature.

[TahaQureshi]

We faced a scenario where we placed an order with a vendor for 700,000 pieces, with each piece costing Rs. 1870.

However, our challenge lies in the dynamic nature of the materials for each delivery. For instance, the vendor supplied 100,000 shirts with prints on the front for the first delivery, necessitating a material code change.

Subsequently, for the second delivery of 20,000 shirts with prints on the back, another material code change was required.

Additionally, we provided packaging materials, such as poly bags and zip cards, from our inventory to the vendor. Each poly bag and zip card costs Rs. 10, increasing the final material cost to Rs. 1890 per piece.

Furthermore, the vendor requested a 20% advance against the purchase order.

How can we address these challenges within SAP?

Summary: We have Only Vendor, Rate and Qty and material is not confirm. 

Now our requirement is that how can fulfil in one purchase order.

Please let me know how we can achieve this.

Thanks.

[Oscar_DC]

Ok, that's a loaded question that needs to be answered in multiple steps. 

First, I'm assuming that you want to keep all of these pieces as valuated inventory. 

I understand that you might not be in full control of how the vendor executes their deliveries, but you're on full control of the PO creation. I'd have to bill you for consulting to give you a full answer since it'd take some time, but I can give you some pointers: 

1) For advances against a Purchase Order see  pre-payments: https://community.sap.com/t5/enterprise-resource-planning-q-a/how-to-do-advance-payment-against-po-f...

2) For packaging material that you provide to the vendor, look into subcontracting. https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/91b21005dded4984bcccf4a69ae1300c/d161bd534f22b44ce10...

3) For the mess that you have regarding different prints and changes to the material master records .... there are a couple of options.

- If you know EXACTLY what you want, then just put those materials in the PO as different line items. Obviously, 99% of folks using SAP do this. 

- If you're just telling the vendor "Hey, send me WHATEVER kind of printed shirt you have and I'll pay you 1870 for it" , then create a generic material master record that you'll use for the Purchase Order. After you receive the material, just do a material to material transfer.