Activate Budget Availability Control for ACDOCP Table for Projects

[felixpaxmann]

Hi all,

we are currently trying to activate the budget availability control for WBS-Elements.

As of my understanding the budget availability control (BAC) checks the table where cj30 postings where made (might be BPGE). Meanwhile the postings made in Fiori App "Import Financial Plan Data" go to table ACDOCP.

That is why the budget availability control does not work for uploaded plan data from Fiori.

Is there a way to activate the budget availability control for the ACDOCP table - so if postings where made via "Import Financial Plan Data", the availability control will be activated?

If not, is this function planned to be implemented in the next releases?

Thanks and best regards

Felix

[Ken_Melching]

SAP S/4HANA Private Cloud/On-Prem is in a transition period in fully adopting ACDOCP and ACDOCA.

Currently Budget Availability works on the CO tables it always has. It does not utilize ACDOCP yet. There is a plan category in ACDOCP, BUDGET01 but it only for Cost Center Budgets.

[felixpaxmann]

Hi Ken,

is it planned tomake it possible to activate the Budget availability control for projects via Fiori apps? If so when is it planned to be implemented?

Thank you and brest regards

Felix

[Ken_Melching]

My understanding is that it is not on the short-term roadmap. You best bet is to use the existing budget availability.

[Paulo_Vitoriano]

Hi Felix,

The logic for the CJ30/CJ32 is quite different compared to ACDOCP table structure. In my opinion they are not compatible to activate any sort of link.

I would not be expecting any alternative budget control based on ACDOCP any soon for the On-Premise/Private Cloud. Something more likely to come into Public Cloud (due to its simplified logic).

Regards,

Paulo

[felixpaxmann]

Thank you for the quick response Paulo.

Is there any other way to activate the budget availability control by using the upload financial plan data app and not the CJ30/CJ32?

Our client expects an upload functionality which triggers the BAC. Ideally with granularity on G/L Account level per period.

Thanks and best regards

Felix

[Paulo_Vitoriano]

Hi Felix,

At the limit you can follow a two step standard process:

1. Copy ACDOCP values to CO plan tables

2. Copy Plan to Budget in CJ30, provided the AVC is not on Released budget

The above procedure will not give you a cost element dimension.

In reality it is very difficult to match plan cost and actual cost on exact same GL accounts, normally it would be compared at the level of Cost Element Groups.

You can investigate a functionality of Funds Management, but it is quite complex IMO.

You can probably schedule an overnight Plan vs Actual custom report with a bot monitoring budget utilization percentage that can trigger an email to person responsible, but it would be a sort of development.

Regards,

Paulo

[felixpaxmann]

Hi Paulo,

regarding your 1. Point:

I tried to copy the imported budget values from "BUDGET01" into the CO-table to activate the BAC. Therefore I used R_FINS_PLAN_CO_S4H_2_ERP in transaction SE38. I expected these steps to activate the BAC, but that was not the case.

Is it in general possible to activate the BAC like this and is there anything missing?

Best regards

Felix

[Paulo_Vitoriano]

Hi Felix,

The step 2 is missing, you need to display Planned Total Version in CJ30 and Copy view to the Budget.

You need to understand that it will be a different granularity of data, total amounts per WBS.

Regards,

Paulo