Mailing to person responsible in Project System

[former_member210342]

I am working on a scenario that when project last date come, System will trigger mail outside SAP to person responsible...

This is somewhat linked with  HR for mail ID in his employee detail. and Basis to trigger mail .. Also ABAP for Code.

But I am not getting actual process to do the same.

Kindly provide the solution asap

[former_member201206 · Accepted solution]

Hi Rahul,

there is a similar functionality in PPM standard, send alert-mail in case of vialation of threshold.

What need to be done is to active the altert functionality (see configuration guid) and define a form like (Sys-date = project last date).  Find out the responsible of a project and his(or her) mail ID, send out the mail will be done automatically.

If you want to implement your own application, you can re-use methods CL_DPR_EVE_ALERT_PARTICIPANT~GET_ALERT_RECIPIENTS & GET_ALERT_URL

Kind regards,

Zhenbo  

[former_member210342 · Accepted solution]

Thanks Zhenbo for reply,

Here, you have mentioned that " find out the responsible of a project and his or her mail ID"

I have already maintained list in "Person responsible for Wbs-element" with mail ID.

Now, there is another query,,,will I need to maintain any detail in HR ?

or

just activating alert functionality,,,,mail will be triggered...

If I am wrong ,,correct me pls.

[former_member201206 · Accepted solution]

Hi Rahul,

maybe I misunderstood it completely. Do you refer the ERP project system or the PPM(Portfolio & Project Management)  project?

Kind regards,

Zhenbo

[former_member210342 · Accepted solution]

Sir,

I am talking about ERP Project system...not the PPM( portfolio and project management)

[former_member201206 · Accepted solution]

Hi Rahul,

O.K, I get it.

you post is in wrong area, so forget my answer which is related with PPM.

Please post it in PS forum  http://scn.sap.com/community/erp/project-systems

KInd regards,

Zhenbo

[former_member210342 · Accepted solution]

Ok Sir, I will correct it.

Actually I am new to community ..thats why...it happened

[former_member384980 · Accepted solution]

Hi Rahul, can you give me the details that you have customize in the t-code OPS6 for person responsible.

Regards

Deepak

[former_member210342 · Accepted solution]

Hi deepak,

I have maintained person responsible along with email Id in ops6

correct me ..if i am wrong pls.

[former_member384980 · Accepted solution]

Hi Rahul, but here you have to mention the sap user id of the person responsible.

regards

Deepak

[former_member210342 · Accepted solution]

Hello Deepak,

Here, We can also maintain mail-id .

Reason:- If we want to send budget exhaust mail to someone then mail ID or sap user id can be

maintained ...

[Former Member]

hi Rahul

in transaction OPS6 we maintain person responsible. in this transaction we maintain the SAP Logon id of person responsible. we assign the responsible person at the WBS level.

so when ever the last date of WBS is reached you can develop a workflow to be triggered to the person responsible as the last date of WBS/ Project is reached

vijay

[Former Member]

Hi Rahul,

I think you need to check the event which is triggred when last date is coming (due after a day or two)..if no standard event is there, you need to create a zevent to trigger the workflow.

Use SO36 to autoforward your mail to external ID. You also need to do settings for SCOT. You can schedule a job (may be every hour) for executing SCOT settings automatically.

Not sure how helpful it is.

Thanks,

Runjhun

[former_member210342]

Kindly reply soon pls..