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Former Member
Apr 07, 2013 at 03:24 AM

Due to final invoice check active in PO system is not checking the budget in funds management


Dear forum,

We have the scenario in the like below:

Our fiscal year is April to March User created the service PO in FY 2012 for the value of 1000 INR generically in this case system will check the budget and if not give the budget exceeded error. But the user selected the “Final invoice” check box in the invoice tab by selecting Final invoice check box in FMRP_RW_BUDCON report system created the debit line item for amount type 0100 is 1000 INR it is fine and for amount type 0500 system created the credit line item for 1000 INR and net effect zero. This means system didn't check the budget and allowed him to create a PO and net effect in the FMRP_RW_BUDCON report is zero. For the same PO user created the service entry sheet on 31.03.2013 which is in FY 2012 and in April (1st period of FY 2013) user released the service entry sheet and system updated the negative budget 1000 INR in 2013 without checking the budget is it right behavior?, I am pretty much worry about this negative entry in FY 2013.

  1. What is the importance of final invoice check in PO in FM perspective due to this system updated amount type 0500 generally will come into picture if GR value is more than PO level commitment.
  2. To avoid negative budget in 2013 in FMRP_RW_BUDCON Report now what are the precautions I have to take.

Kindly advice, and also I have done commitment carry forward through FMJ2 for FY 2012 but due amount type 0500 for this PO system didn't carry forward the budget to FY 2013 and without budget allowing GR and posted negative entry in 2013