Actual PGI date & Invoice

[Former Member]

Hi,

While we are doing the PGI in the system, our users maintain Actual GI date and expect the invoicing should happen on that night in the background job.

Suppose on

1)   1st April we have received the Order

2)    2nd April created delivery and by maintaining the Actual GI Date of 7th April - PGI button pressed.

3)    User expects the the background job should pick the invoicing for this particular order only on 7th night.

but the system is picking all the PGI'd deliveries on the same night to create invoice whether they have maintained 7th or 2nd.

What we can do, so that the system should pick only on that particular day which is maintained in Actual GI Date

Looking for your suggestions.

Regards,

Venkat.

[Lakshmipathi · Accepted solution]

by maintaining the Actual GI Date of 7th April

Not sure to which industry, you are working but to my knowledge, system will not allow to do PGI at future date.  Please let me know whether currently it is allowing in your case based on which suitable suggestion can be given.

G. Lakshmipathi

[Former Member · Accepted solution]

Hi Lakshmipathi,

Please find the screen shots here carried in test system.

Delivery

In delivery you can see the actual GI date is 19-04-2013 is maintained and able to do the PGI

and subsequently could also do the billing.

Billing

Why the system is allowing me to do the billing although it is not 19-04-2013 ?

The same problem is in background invoicing as well. As soon as the delivery is created with the posted dated GI, still the system is picking it for invoicing.

Regards,

Venkat.

FYI:  I am working for the worlds largest food processing company in Switzerland.

[former_member184080 · Accepted solution]

Hi Venkat,

Personally, its a very good scenario. As far as I know, we can't do with standard SAP. We have to go for enhancement to check billing date and see if the billing date is future date then system should stop creating Invoice. May be I am missing some fundamentals here, let see what others say on this.

Regards, Sai Krishna.

[Former Member · Accepted solution]

I feel the same, might be missing some basic steps ? don't know yet.

But Lakshmipati like gaints can defenitely figure it out.

[former_member186385 · Accepted solution]

Hi ,

i think you are confused with Billing date and Creation date

Billing date is something which will be determined from Actual GI date of delivery document and it can be future date as well

Creation date is the date on which the Billing document is generated

you can compare these two fields in VBRK

FKDAT for Billing date

ERDAT for Creation date

Billing date is further carried to Posting date in the accounting document

hope you are clear now

let me know if still have any question

regards,

santosh

[Former Member · Accepted solution]

Hi Santosh,

All my thoughts are on one thing.

How to achieve background billing for the deliveries which should be on actual GI date night.

Now I am very clear about creation date and posting dates.

for example, in a sales order suppose the schedule line is one perticular date, and if you want to create deliveries before to schedule line you will recieve an error.

I want something in the same way for billing as well.

However I repeat again, my background process should not pick the future dated GI's. and thats it.

[Lakshmipathi · Accepted solution]

my background process should not pick the future dated GI's

Through variant in VF06 for Billing Date, you can achieve this by setting the system date to current date as billing date.

G. Lakshmipathi

[former_member184080 · Accepted solution]

Hi Venkat,

I just simulated the scenario. By keeping billing date as today's date in variant for billing back ground job program RV60SBAT.

System will consider only current date billing documents which are in due and creates the billing.

Regards, Sai Krishna.

[Former Member · Accepted solution]

Thanks Lakshmipathi,

In my system although the variant was created with VF04 for the programe SDBILLDL and made few changes as suggested and with the various testing and permitation and combinations, successfully achieved what users wanted. However Lakshmipathi's valuable input were immense to drive me in right direction.

Kind Regards,

Venkat.

[former_member184080]

Hi Venkat,

See if the below one helps you.

http://scn.sap.com/thread/1979442

http://scn.sap.com/thread/1456388

Regards, Sai Krishna.

[former_member184080]

Hi Venkat,

In addition to above you may check below one as well.

"In order to have both Billing and Service render date as same, as far as i know, you don't have standard solution, but, you can try using USEREXIT_MOVE_FIELD_TO_VBAK".

or

User exit in program RV60AFZC.

FORM userexit_fill_vbrk_vbrp.

Let see what experts say on this.

Regards, Sai Krishna.

[Former Member]

In my case if the actual GI date is maintained, then even if we try to do VF01, system should not pick the delivery for invoicing.