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Apr 01, 2013 at 10:00 PM

Lockbox post processing - creating an extra accounting document.

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Dear All,

Can anyone please help me with the below.

When we upload the lockbox file, the status is "unprocessed", as the customer is not identified by the data from the bank file (No MICR & Invoice details). It generates an accounting document ( Dr Lockbox clg & Cr Cash Account) & a payment advice is created without any customer

Now, when we go for post processing through "FLB1", we see the below

Overview screen shows Check number, Amount, * customer & Status "unprocessed". I perform the below 3 steps

  • I add the customer for this payment by "Edit & add the customer" and press "save", and this would change the status to "On Account" ( this creates accounting document with DR Lockbox & CR Customer)

  • Next, I do Edit - Post and this would change the status to "Part Applied" and create an accounting document (Dr customer & Cr Customer)

  • Finally, I do Edit - Post - It would take me to the clearing screen where, I can choose the document generated in previous step & invoice supposed to be paid by the check.

Can anyone tell me, why the system is creating the accounting document in the second step and change the status to "Part Applied", instead of taking me to the clearing screen directly, where I can choose the open items.

Thanks in advance.

Krishna