Posting to a G/L that should not appear on the Trial Balance sheet.

[Former Member]

I would like to post to a G/L account which should not appear on my Trial Balance sheet. I heard there is a "memo" function to accomplish this, but not sure how to use it.

Need some guidance(if any) for this issue.

Thanks in advance.

Colin

[Former Member]

Hi Colin,

I think you can use "Hold Document" for that purpose. As Hold Document is a temporary document & is used for adjustment purposes or when we do not know either the Dr.or Cr.

Examples:
a) Loans to Directors - Just create as hold document & once he gives the money back, delete the document.
b) Payment to a  Party - Purpose of payment is not known!

Hold Document will not update records. Hold Document can be deleted also & there is no tracking for this document

Steps:
1. Run a program called “RFTMPBLU” for conversion of hold documents (T-code: SE38)
2. Creation of hold documents (T-code: F-02)
3. Delete / complete hold documents (T-code: F-02)

[Former Member]

HI collian,

i am not get your requirement, but i am assuming that, you need to hide one GL Account in the B/S.  Is it correct..?

If that is the case you can hide the GL Account while preparing Financial Statemetn Verison.

I belive you aware of FSV or else let us back to more details on that.

Regards

Raj

[Former Member]

Hi Sekhar,

You suggested Colin to hide that particular GL Acct while preparing FSV. However, dont you think it will lead to unmatched FS for say; the unmatched balance sheet. Please correct me if I'm wrong!