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author's profile photo Former Member
Former Member

Posting to a G/L that should not appear on the Trial Balance sheet.

I would like to post to a G/L account which should not appear on my Trial Balance sheet. I heard there is a "memo" function to accomplish this, but not sure how to use it.

Need some guidance(if any) for this issue.

Thanks in advance.

Colin

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 07, 2013 at 10:28 AM

    HI collian,

    i am not get your requirement, but i am assuming that, you need to hide one GL Account in the B/S. Is it correct..?

    If that is the case you can hide the GL Account while preparing Financial Statemetn Verison.

    I belive you aware of FSV or else let us back to more details on that.

    Regards

    Raj

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    • Former Member

      Hi Sekhar,

      You suggested Colin to hide that particular GL Acct while preparing FSV. However, dont you think it will lead to unmatched FS for say; the unmatched balance sheet. Please correct me if I'm wrong!

  • author's profile photo Former Member
    Former Member
    Posted on May 31, 2013 at 01:38 PM

    Hi Colin,

    I think you can use "Hold Document" for that purpose. As Hold Document is a temporary document & is used for adjustment purposes or when we do not know either the Dr.or Cr.

    Examples:
    a) Loans to Directors - Just create as hold document & once he gives the money back, delete the document.
    b) Payment to a Party - Purpose of payment is not known!

    Hold Document will not update records. Hold Document can be deleted also & there is no tracking for this document

    Steps:
    1. Run a program called “RFTMPBLU” for conversion of hold documents (T-code: SE38)
    2. Creation of hold documents (T-code: F-02)
    3. Delete / complete hold documents (T-code: F-02)

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