How to organize documents in KM?

[Former Member]

Hi all,

Can somebody comment on as how to organize the documents in KM.Is there any standard guideline to follow while creating folders and sub folders in KM so that while viewing a user will get a classified structure of documents which he/she can browse easily.

thanx and regards,

anuradha

[Former Member · Accepted solution]

HI

Repositories in KM can be organized on the basis of functional requirements and actually real time way of keeping the doccuments in folders structure there is no such hard and fast rule .to make user view a classified doccuments you can use KM Navigation Iview as well KM Doccument iviews for specific doccuments. Each KM Iview available in PCD has a specific purpose which need to be studied throughly before implementing and when you create one it specifically states you the purpose of the iview and always remember the path property in any KM iview is important for doccuments to be displayed and navigated in the repository.

Hope this helps u

With Regards

<b>Subrato kundu

IBM

SAP Enterprise Portal Technology Consultant</b>

[Former Member]

hi Pramod,

As Prakash and Subrato told there are no hard cut rules in arranging the documents in KM. You can arrange the documents in whichever, according to your requirement. But regarding this taxonomies and search criteria you can refer the link below which can be very helpful in this.

http://help.sap.com/saphelp_nw04/helpdata/en/54/9d953fc405330ee10000000a114084/plain.htm

Regards,

Vinod.

[Former Member]

Hi Pramod,

You can use the Taxonomy and Classification feature of KM to represent your documents in a structured manner to the end user. You can create an index for the repository and with a structure in the taxonomy. Then create a query which will classify the documents under the structure in your taxonomy which can then be viewed by the end user.

Regards

Prakash