Delivery charges on material cost

[Former Member]

Hi All,

Need your advice!

For Import process, I have designed below process but I am facing problem in adding delivery charges on material cost.

User create PO at Port, 100% down payment will be done to foreign vendor.Then material will be received at port.

From port, material will be distributed to various plants through STO.

Now User does not know delivery charges like agent charges and transport charges at time of PO creation at port. Agent will raise invoice once containers are returned at port(after delivering to plants). I suggested to create service PO for each plant for delivery charges and this charges will be added to material while invoicing(see attached screen shot). But this process will increase their transactions Hence they are asking for alternatives.

Kindly suggest some alternatives!

agent-invoice.png

[BijayKumarBarik]

Add unplanned delivery cost to material cost with carrying out subsequent debit for your PO in MIRO or else keep unplanned cost in unplanned manner by creating service contract and follow up with other proceeding steps( create PO from contract, SES and Invoice) to pay your agents.

[Former Member]

Hi All,

Thank you for your input. I am going with unplanned delivery cost.

But user concerns is, they receive invoice after one month from freight vendor till that time their inventory is consumed. So unplanned delivery cost will go in PRD account.

[JL23]

What will you do? Put the material into blocked stock until the invoices are completed?

If there is no stock then you can't allocate any cost to the stock.

If you don't have an estimate then you can't plan costs.

Honestly a buyer should be able to estimate the expected costs with a variation of 10% max.

We have telephone, email, internet to ask for prices and to do price comparison, and SAP itself has the RFQ process. If the user does not know it then he has to ask. But without doing anything he can't expect to get a desired result.

[Former Member]

Thanks Jurgen for your advice! I will try to convince user.

[JL23]

If they don't know what they have to pay (I love such business and really would like to be at the receiver side of the money) and do not even haven a good estimate then you only have the option of unplanned delivery costs. No one needs an extra PO for that except you designed a business rule that nothing gets posted without order, but then it is your design and you have to sell it to the people.

And alternative would also be to outsource an unwanted work to a low cost country.

[former_member305134]

Hi ,

use planned delivery cost approach where you enter approximate value in PO for freight,FHA charges, In miro use subsequent settlement option ,planned delivery in layout and enter actual delivery cost during invoicing , this cost will get loaded on inventory.

Ensure invoicing for freight is done before it is consumed or utilised.

[Former Member]

Hi All,

Any input?