Error in account determination: Table INT ID V1/

[Former Member]

Hi Sap Experts,

Greetings to all....

I wish to ask following questions.

1. I am configuring Travel Management and and at the tme of Create Posing run(Tcode - PRFI) getting "Error in account determination: Table INT ID V1/

Trip could not be included in posting run).

I have already checked in (FTXP and OB40) the GL acount is assgned to appropriate key.

Please suggest how can we rectify the same.

2. My company is in UK, Can i use Trip Provision Variant "08
" for the same.

3. Please suggest how can we use  wokflow for two level approval  by taking threshold limit in travel Management.

Thanking you  in Advance

Debadutta

[S0017256970 · Accepted solution]

Hi Debadutta

The issue No. 1 looks like a GL mapping issue. PLease ensure you have all your GL accoounts configured correctly.  Also check  on the Employee Vendor Accoount if it is created.

Second issue - Yes, you should use 08 as your Trip Prov Variant for UK.

Third - Create a Custom table. With Min and Max Threshold value and Approval level. The logic should be if Exp Amount exceeds 0 and less than 500 then it should go to Level 1 and so on. It should have teh COst Assignment object check as well. Any issues please revert.

[Former Member · Accepted solution]

Hi Tapas,

Thank you very much for your quick response.

Yes you are absolutely right for issue no. 1,which was resolved(wrong GL mapped) after raising the issue.

I have to configure Travel Management for UK & Ireland .As per your above mail for UK TPV 08 is fine then for Ireland what should be my next step.

As i know TPV should be defined at country level but a situation where i have more than one company codes and defined under different countries. I want to use one TPV for all of them,please suggest how can i proceed.

Is there any standard workflow(upto two level approval) which can be used for Travel management.

Thanks & Regards,

Debadutta

[S0017256970 · Accepted solution]

Hi Debadutta

Anyays, you need to copy the standard 99 TPV and create for Ireland as we dont have any standard settings provided by SAP for Ireland. Or you can create a TPV copied from 99 and can use that for both of your country but this will not have any country specific rules and policies. YOu might end up enhancements and custom coding to meet your requirements when it comes to business.

Also I am not understnding the reason for using one PTV for both the countries? Could you please explain me in detail.

Issue # 3 I think there is no standard wokflow atleast to my knowlegde which has two approval level.

[Former Member · Accepted solution]

Hi Tapas,

Trust i will definitely assign you points.

Thank you for your respose.

I had forget to discuss the third point relating to workflow  from your fisrt reply that "it shoud have cost assignment object as well".Please help to understand the need of the same.

Regarding one TPV for both the countries...some where i had seen that company codes are assiging to TPV,so i would like to know the use of that or you can say in which scenarion we can go for this.

Please help to understand the use of matrix  in "Travel expense in expert mode".

Thanks & Regards,

Debadutta Nayak

[Lukas_Weigelt · Accepted solution]

Hi Debadutta,

I had forget to discuss the third point relating to workflow  from your fisrt reply that "it shoud have cost assignment object as well".Please help to understand the need of the same.

In my opinion, Tapas just wanted to point out that the factor of cost assignment might be relevant to your requirement of thresholding. For example, let's say your threshold is 500 Dollars/Rupees/Whatever and the estimated costs exceed that, let's say 600. But now these 600 are assigned to 2 cost centers 50%, so each gets 300. Now you need to define whether you take the 600 or 300 to check against the thresholding. That's at least how I understood Tapas' hint.

Is there any standard workflow(upto two level approval) which can be used for Travel management.

These Standard Workflow Templates exist:

WS20000050 (request approval)

WS20000040 (trip approval)

WS01000087 (plan approval)

http://help.sap.com/saphelp_46c/helpdata/pt/04/928bce46f311d189470000e829fbbd/frameset.htm

None of them are two-level. If you want two level, you have to copy and build it yourself.

Please help to understand the use of matrix  in "Travel expense in expert mode".

It's just one big pulp of global custmizing parameters. You can't really explain it in whole, use the F1-Help to see what each field does individually.

Cheers, Lukas

[Former Member · Accepted solution]

Hi Debadutta,

Lukas has given most of the answers but your last query fro TPV to company codes assignments:

TPV is linked to a country grouping which derives the policy in SAP or travel management settings.

So in your case if UK/IE company codes are assigned to suppose UK TPV then trips created by IE employees, the UK TPV policies will be applied on them. And when IE user will make a trip to UK then also it will be considered as a domestic trip.

This is the impact of this.

Thanks

Alok

[Former Member · Accepted solution]

Hi Alok,

Thanks for your reply.

I understand all company codes are assigned to country.Based on this, the corresponding company code will pick the TPV and rules/policy maintained for that.Please correct if i am wrong.

So finally i consider there is no need to assign company codes to TPV.

Please give your feed back.

Regards,

Debadutta

[S0017256970]

Hi Debdutta

Sorry, I was busy and could not login to answer your question. As I have told you there is no standard Workflow which will have two level Approval process. You need to modify a Standard as per your requirement.

Regarding your question on the COst Assignment. Generally trips are booked against an Order, Cost Center or Job. I am not sure whether all these 3 are used in your company or any of them.

So let us asume you have an Exp Type as Car Rental or Airfare. Now this expense can be booked in a cost center by some employee and to a Job by some Employee. So if you dont distinguish between the Cost assignment that when booked again a Cost center it should go to Mr. X ( Cost Center Owner) and when booked against Job it should go to Mr. Y ( Project Leader or anyone). This is the reason you should have that along with Trip Prov Variant, CO Code, Min and Max threshold, Exp Type etc etc as your fields. Now when emplyoee submit the expense it should first read from your custom table and then route it to the correct person.

Now let me know if you have any other doubt.

[Former Member]

Hi Tapas,

I appreciate your reply,

Regarding Workflow my client wants to follow the Org. Strucure and based on that WF should trigger .We are not using HR module in SAP rather it is being maintained through a 3rd party software.By using HR minimaster we are going to use TM.

My suggestion was based on the employee group/sub group  correponding approvers and thresh hold limit will be maiantained.So when an employee(personal number) will book his expense details system should search custom table (personal number links to employee group /sub groups) and trigger to the aprover.

Could you share your idea relating to same.

Secondly client wants to use NWBC i.e. by using NWBC user will book all his expenses and work flow shold trigger accordingly.

Could you let me know how NWBC works and links to TM in details.

I appreciate your help in advance.

Regards,

Dev

[S0017256970]

Hi Deba

Since you are using a Mini Master then you can only have a Custom IT to maintain your Approver and Threshould. Say 9XXX is your Tarevl IT with fields as Approval Required check box and Threshould value. So whatever you maintain her the expense booked by the employee will go to his Tarvel Mnager stored in 9XXX within a threshould amount and now if the amount exceeds your 2nd approver will come into place. For that you can either enhance this Custom IT or open up the Supervisor field in IT 0001. This would reduce the development effort I guess.