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Workflow in SAP PS for Availability Control

Can Anybody tell me the steps,which should be considered for Triggering of workflow which has been set on Availability control as a tolerance limit.

Client want mail in to the Outlook.Please suggest

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5 Answers

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    Former Member
    Feb 21, 2013 at 02:17 PM

    Hello Karan,

    You can go to following path to maintain Tolerance Limits

    SPRO -> Project System -> Costs -> Budget -> Define Tolerance Limits

    In the availability control action for your Budget profile you can maintain 2 which indicates Warning with Mail to Person responsible.

    After those settings, you need to setup Person responsible and assign the User id of SAP to the person responsible in following config

    SPRO -> Project System -> Structures -> Operative Structures -> WBS -> Specify Persons responsible for WBS Elements

    There you have a field office user, in that field you have to mention the SAP User Id of the person responsible. This person responsible should also be entered on the WBS.

    Regards

    Tushar


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    • Former Member karan .

      Hi Karan,

      Yes, if SAP under name is coming blank, then it needs to be created.

      Take help from Basis/Security/User Admin team who is responsible for configuration of SAP user.

      Regards

      Tushar

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    Former Member
    Feb 21, 2013 at 12:16 PM

    Hello,

    You can configure in your Tolerance Limits activity 2 ( warning with email to the person responisble of the WBS)

    Then you need :

    - Configure Person responsibles ( table TCJ04) and enter in the WBS

    - Configure Budget Tolerance with activity 2

    Regards

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    Former Member
    Feb 27, 2013 at 09:00 AM

    Hi Karan Varshney

    You Must Maintain the person resposible  using t code OPS6 

    in the office user you must maintain the SAP USER ID of the person who wants to receive the mail regarding Tolerance limit

    there are Settings  to be done by basis team for processing mails from sap business work place to outlook

    Hope your query is answered

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  • Feb 27, 2013 at 10:18 AM

    Hi All,

    thanks for the prompt and correct reply...

    i have done the required settings and able to get mails in my sap inbox...but in SOST it is not even showing under waiting /pending....

    in short i am not able to send to client mailbox..although basis person has confirmed that settings has been done...

    Could anybody help me for same...

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    • Hello Karan, now the mail is in your sap INBOX.

      then there are 2 basic parts for mail forwarding.

      1- you have to configure mail setup in your sap server through Tcode-"scot"  , this will be done by your basis administrator.

      2- now the question is how your mail be forwarded frm your SAP server?

      A- automatically

      B. Manually

      Both will be taken care by your basis administrator. so contact him. plz chk and revert bck.

      Regards

      Deepak

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    Former Member
    May 16, 2014 at 01:36 PM

    Hello Karan try below path this will help you out.

    SPRO -> Project System -> Structures -> Operative Structures -> WBS -> Specify Persons responsible for WBS Elements

    There you have a field office user, in that field you have to mention the SAP User Id of the person responsible. This person responsible should also be entered on the WBS.

    Regards

    Siva.Bommina

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