Create Return P.O

[emad_gamal]

when create P.O return i want to select the original P.O to return the quantity depend on it because i if i don't it it may  create credit memo great than the incoming invoicei (original invoice ) .

thanks in advance

[Former Member · Accepted solution]

Dear Gamal,

In general business process is that we can create a Return item in the same PO.

Add one addition line item with the return indicator ticked.

regards,

Lalita

[Former Member]

If your requirement is just to return delivery to a vendor in reference to the original PO and retain the same amount to offiset original invoice with a credit memo for this returns then just do MIGO movement 122 in reference to original PO then perform MIRO AP with credit memo.

[emad_gamal]

it;s OK but let me to know I'am As Accountant when create credit memo i will select P.O NO

and it dispaly all items in the P.O when choise item by mistake it will appear message ( Reversal quantity greater than quantity invoiced) .

The question is how can I do the the existing item marked return in the P.O To create miro direct on it .

thank in advance

[former_member192897]

Why do you want to mark the return indicator to the existing po item. Have you already received the goods and posted invoice for that. Process depends on the follow on transaction done.

If you have already receipted the goods and invoice is also done then you have to cancel / create Credit memo for the goods needs to be returned and Post a return delivery against 101 document number with 122 movement type.

If you have already receipted the goods but invoice is not done then you may simply create a Return delivery against 101 document number with 122 movement type.

If you have already receipted the goods and invoice is done and also payment is made then you have to create a return PO and post the goods receipt with automatically triggers 161 movement type. and then you have to create a Credit memo for the goods returned.

The idea suggested by Lalita is okay. But what if the Po is created long back and you are returning them now. If you use the same PO then Tax Conditions may not work as the Pricing date would still be old one.

Better, you create a New return PO and proceed further. There would be no link between the Original PO and Return PO.

[emad_gamal]

OK Ashok it's good idea to create new return P.O (There would be no link between the Original PO and Return PO.)

then i will create credit Memo depend on new return P.O

on The Other side create return delivery depend on Receipt N.O

- when i want to know what is the return Quantity from specific P.O what can i do (ther no relation   

   between  New return PO and Original PO ) .

- when i want to know what is the return Volume from specific Invoice  what can i do (ther no relation  between  Invoice and Credit memo ) .

Thanks

Emad Gamal

[former_member192897]

Again it depends on the process. If the Material was rejected Online (that is in a Production line) then it would have fall into blocked Stock. You may find it there.

[emad_gamal]

firstly thank for your help and cooperation

our process is  P.O => Good Receipt  => Invoice

can you help me to create return process(linked) depend on the above purchasing process

[former_member192897]

Can you tell me exactly what is the process and how are you doing the returns process. Also let me know when is your Material rejected and through Which process?

[emad_gamal]

our reurn process

P.O => Good Receipt  => Invoice

Assumed P.O Quantiy [10 ]  => Good Receipt Quantity [10] =invoice Quantity [ 10 ]

After that Discovered 2 piece was Damage  vendor agree to retrun the damage piece 

return process as my knowledge

1- Create new line on the sam  P.O and select return chcek box .

2- create return Delivery depend on the P.O

3- create invoice depend on P.O

this is my suggest process to implemnt it in our site ,

but i had problem in this return process to know existing item marked return in the P.O To create

invoice on it .

you suggest to create new P.O but i think it will no relation between new return P.O and original P.O

[former_member192897]

Why donot you Create Credit memo for 2 Pcs and Create Return Delivery against 101 Material document. What is the Problem?

is Payment already done for that? You may even Cancel the Payment document. Check with FI team once.

If Payment is already done and you donot want to cancel the Payment document then Simply insert a new line in PO for 2 Pcs with Returns check and Post GRN for 2Pcs by choosing the correct stock type. And then Post Credit memo for the Second line time.

[emad_gamal]

it's no problem to create credit memo but it will create depend on What ?? this is the problem .

after that you  must   (create new return P.O) OR Update the exist P.O insert second line and check return box

-IF i create  new return P.O (it will be not relate with the original P.O)

- IF i update the exist P.O (what is item marked return in the new return P.O  )

thers is no Probllem In FI modules .

Again thanks alot for cooperation

[former_member192897]

You create a Credit memo because you have found the goods which were delivered to you are poor, damaged or something else. What is the Confusion in that. You create Credit memo for the PO item in MIRO by choosing Credit Memo.

Then you perform Return delivery in MIGO referring 101 Material document number and Post the same.

What else you need in this regards. Donot confuse this is a Straight and Standard process.

[Former Member]

Did you follow my alternate recommendation of using original PO. This is the process step.

1. original PO - goods receipt (101) MIGO - Vendor AP invoice via MIRO

then you decide to return delivery to vendor. the reversal process is

2. goods receipt (122) MIGO in reference to original PO - Vendor AP credit memo via MIRO

IMPT: this process we are not introducing any new return PO or new line item on the PO with return PO indicator.

I am not recommending return PO on this process since your requirement is in reference to original PO.

Return PO process (with return PO check mark) is a different process. please dont confuse.

[emad_gamal]

it's Ok but you can't create credit memo without po reference

that all the problem

[Former Member]

MIRO AP invoice for credit memo must be in reference to PO. It will allow you to refer to old PO.

[emad_gamal]

if i refer to old P.O without insert new item line (return check box )

it will appear this error ' Reversal quantity greater than quantity invoiced to date'

if in insert new line on the same P.O i can't determined in invoice which item has returned flag

[former_member192897]

Do you already have the setting in OLMR-Cancel GR Despite of IR?

If you donot have the setting then firstly You have to create a Credit memo in MIRO with reference to the same PO item by choosing "Credit Memo" and Change the qty which needs to be returned and also change the amount as system defaults the PO qty and value.

After posting a Credit memo, Create a Return delivery for the 2 Pcs (in you case)

[Former Member]

The error "Reversal quantity greater than quantity invoiced to date'  already indicates that a quantity recon needs to be done for both GR  (MIGO) and AP Invoice (MIRO). This is the root issue that has to be analyzed. If we resolve this then return delivery to vendor and credit memo should work fine.

Can you provide screenshot on PO history?

[JL23]

What is actually your question?

I hope it is not how you can find the original PO?

usually I expect that one gets into the original PO and adds a second item with the return indicator instead of creating an extra PO .