Vehicle Request

[Former Member]

Hi All,

We have a scenario.

Employees in the company can request to admin department for official purpose.But company doest have enough vehicles for allocation.So always they go for prepaid taxis and allot to employees.

There are 2-3 levels of approval depending on the reason and employee ask fo the vehicle.

Admin sometimes can reject or employee cancel the request also..Expenses for the travell to be directly booked to employees department cost center.

Is there ay standard facility available to address this?

In Pool asset managemnt what i understood is resource should be created as tech object to allocate..

Ur suggestions please

regards

ebin

[P745394]

Hi ,

Even I think Procurement to cost center sounds good. You can create Purchase requistion for initial request with account assignment to department cost center , create PO & then goods receipt or service entry sheet based for company practise.

Enter reason for request in PR long text.

Regards,

[shrithar_shelvaraj2]

Ebin,

Create a internal order for statistical purpose and assign a cost center in IO.

Now post it against IO with reference to emp no.

for approval and other activity u can keep it in notification.

Regards,

Shrithar

[Former Member]

Why can't you try Pool Asset Management??

Process will be same.

Search in google for Pool Asset Management. Also many threads are available.

[Former Member]

Hi Maheswaran,

In pool asset management the vehicles sholuld be created in the system and grouped atogether as i understand.

But in our case vehicle is a one time prepaid vehicle...so i think we cant make use of PAM.

thanks,

ebin

[Former Member]

How long company keep the vehicle once it's hired??

Are they hiring for some least period?? If its atleast for some long period, you can consider creating External vehicles. Also you can create External Agency as FL & you can assign these equipments there.

Maintain some user status & based on that Equipment hired in the company will have status as available & others will have not available status.

For this business, you can't have straight process to map in SAP.

For those vehicles, who will be funding for Fuel & minor Service either Agency or the Company??

[Former Member]

Hi Maheswaran,

Its for a short period..may be only for that particular trip...

Agency we approach is one..if they dont have vehicles available then only we take it from other agencies..But for this agencies also the number of vehicles are huge in number and also vary frequently..So PAM may not be of use here..

fueling and repairs are done by agency themselves..

thanks

ebin

[Former Member]

Great..

So you can't go for PAM. Understood..

[former_member217596]

Hi All,

If I have understood it correctly PAM can be used,

1. For a pool of vehicles which are owned by the organisation who is using SAP

2. For a pool of vehicles which are owned by vendor(s) but are under the custody of the organisation who is using SAP.

In case of a scenario as below, please confirm whether PAM can be applied.

The organisation who is using SAP always hires a vehicle from the vendor as and when required. The requirement is very frequent; however the vehicle which would be given by the vendor is not known until the last moment and also which vendor would be awarded the contract is dependant upon the availability of the particular vehicle and the cost per KM.

With the above scenario in mind does anyone think that this could be captured in any of the SAP standard processes.

Your inputs would be appreciable. BR... J K.

[peter_atkin]

Why does all this approval stuff need to be done in SAP?

Why not use the standard MM Purchasing functionality to a specific cost centre.

PeteA

[Former Member]

1- Create notification

2- Add task - request for vehicle.

3- Follow up action set up for task.

4- Concern person approve user status for task.( you create user statuses for task)

Or You can set up workflow. (standard work flow available for task)

a- Task added and work flow triggered for task approval.

b- Task approved and second task added for approval. Workflow triggered.

5- Release of task if all status are approved

6-Create order and assign cost center of employee department in settlement rule.

See if this work.

You can also use permit functionality or partner who can approve notification.