Digital Personnel File in ECC6.0 EHP5

[Former Member]

Hi,

Following the below help.sap.com link I created a DPF iView to display the digital personnel file

http://help.sap.com/erp2005_ehp_06/helpdata/en/92/b073fb42b347af9cb19299881b379d/content.htm?framese...

Application=asr_personnel_file

USERROLE=SAP_ASR_ADIMINISTRATOR

CONFIGPROFILE=EDIT

IS_CHANGE_MODE=X

INITIATOR_ROLE=HRASRA

And when I execute the iview i get this issue saying "select an employee"

I was expecting a search option like Start Processes.

Did anyone come across an issue like this before. I would really appreciate if you can share your experience implementing DPF.

Thanks in Advance!

Pavanmeet

[siddharthrajora · Accepted solution]

You cant view DPF unless you create it correctly using P AND F

or

You can use report RPASRCREATEDPF to create DPF for an employee and

after DPF creation archive documents would be visible in DPF.

http://help.sap.com/erp2005_ehp_04/helpdata/en/43/1d639b3fce3566e1000000
0a11466f/frameset.htm
Please read the online documentation especially the chapter:

Digital Personnel File (DPF)
...
  Features
  There are two types of documents in the DPF:

  1      Process documents: These result from a process within the HCM
  Processes and Formscomponent that an HR administrator executes for an
  employee. The documents consist of various attachments or forms. The
  system adds the process documents in the DPF.
  ....
  2      Archived documents: Archived documents are documents that are
  already stored. The system does not add these documents to the DPF;
  instead, it displays the documents using the personnel file.

You have to use transaction OAAD to upload archive documents.

the Personnel File could not be used to display documents linked to other object types than

PREL, we cannot use this application in our case,

Whenever a DPF form gets approved the event COMPLETED of class

CL_HRASR00_WF_PROCESS_OBJECT is triggered, which has an event linkage

with the receiver function module HR_ASR_START_PERSFILE_CREATION which

creates a record and stores the DPF into records management.

also note

SPRO->HR Admininstrative Services->Digital Personnel Files(DPF)
-> Assignments of process documents to DPF
   -> Assign anchors to form scenario
   ->Assign anchors to attachment type

For archive documents you have to upload them using transaction OAAD.
Please complete the configuration mentioned at below link & then upload
the documents through OAAD.
-> Assignment of Archive documents to DPF  (documents to be uploaded
hrough OAAD)

[Former Member · Accepted solution]

Thanks Siddharth as always for your prompt response.

The issue that I wanted to highlight is that the configs that you mentioned are already in place and I can see the event getting triggered and the recipient function module doing its job of creating the document in the appropriate category. I was able to validate all of those using the tcode ORGANIZER.

Just that I am not sure how this iview/application works as its got a parameter PERNR_MEM_ID which is expecting a pernr from the memory I suppose and cannot be executed standalone.

Seems to be a broken link between an application that needs to be executed first and that passes the pernr to asr_personnel_file

What are your thoughts on this?

Thanks,

Pavanmeet

[Former Member · Accepted solution]

Hello,

I think you need to set the following parameters: PERNR_MEM_ID=ESS01&INITIATOR_ROLE=HRASRD

As described in the help pages.

Regards,

Julien

[Former Member · Accepted solution]

Hi Julien & Siddharth,

With these parameters. It opens the DPF for the logged in Employee like in an ESS mode.  I am looking for an HR admin to be able to lookup DPF for all the employees. I tried changing it to HRASRA but as I understand ESS01 passes the logged in pernr so it will still show one employee.

Any thoughts?

[Former Member · Accepted solution]

Have you tried already with the parameters mentioned in the help? http://help.sap.com/erp2005_ehp_06/helpdata/en/92/b073fb42b347af9cb19299881b379d/content.htm?framese...

USERROLE=SAP_ASR_ADIMINISTRATOR

[Former Member · Accepted solution]

Thanks for your response!

these are my parameters

USERROLE=SAP_ASR_ADIMINISTRATOR&CONFIGPROFILE=EDIT&IS_CHANGE_MODE=X&INITIATOR_ROLE=HRASRA&PERNR_MEM_ID =ESS01

But it still shows only the logged in employee's DPF and I don't see a search to be able to change it a different employee

[Former Member · Accepted solution]

You need to remove &PERNR_MEM_ID=ESS01

Regards,

Julien

[Former Member · Accepted solution]

That's when I get  "Select an employee" error which I originally reported

Thanks

[siddharthrajora]

you get this error while trying to select DPF from HR admin which is created by P and F  or above report?

can you check the output of function module HR_ASR_WDA_GET_POBJ_DATA

also, ensure that you have above parameters added too

Now, access the URL
bar and add the URL parameters PERNR_MEM_ID=ESS01 and INITIATOR_ROLE=HRASRD

and try with user after creating the correct DPF as suggested above

[Former Member]

Siddharth - Do you have an idea on how to make it work for HR administrator.

With these parameters it works in an ESS mode

USERROLE=SAP_ASR_ADIMINISTRATOR

&CONFIGPROFILE=EDIT

&IS_CHANGE_MODE=X

&INITIATOR_ROLE=HRASRA

&PERNR_MEM_ID =ESS01

When i remove

&PERNR_MEM_ID =ESS01

I get  "Select an employee"

[siddharthrajora]

is the error from ESS and MSS? it looks like HR admin? Apply note 1664139

Please can you advise which release you are on?

PERNR_MEM_ID=ESS01 but no spaces etc.

check note 1410579 talks about config for the roles.

note roles :

HRASRA      HR Administrator

HRASRB      Manager