Archivelink - how to link images to SAP documents

[former_member339497]

Hi all,

my question is how to link an SAP document to an image stored in a non-SAP backend repository in the following situation:

The oroginal documents (invoices mainly) are scanned offsite by a third party.

Metadata is stripped from the images - vendor name / invoice amount etc..

Files are sent to us from the 3rd party via secure FTP:

     1 file per scanned document image

     1 file contains the metadata for all images - 1 record per invoice

The file containing the images is loaded into the storage system.

The file containing the metadata is uploaded to SAP.

But the missing link is how to automatically create the invoice in SAP and assign the stored image to the invoice (so that people can view the image details from within SAP).

We have played around with manually storing the images in the SAP DB and have got this to work OK, but we need the process to be automated.

Does anyone have any experience with this scenario?

Regards....John

[former_member188883 · Accepted solution]

Hi John,

Good to know that you are able to manually store the scanned copies and link it to SAP documents.

In order to automate the entire scanning and linking process you may need to look for products like Open Text which has tight integration with SAP. Using this product along with high end scanning devices you may configure your document management environment. Scenario suitable to match your requirement would be store and assign. What is basically does is, scan the incoming documents and store it into the repository. Scanning is done based on barcodes on these incoming documents. Using these barcodes it will generate a link to the sap document within the sap system.

Additionally refer below links for more details

http://help.sap.com/saphelp_erp60_sp/helpdata/en/8c/43a63acd23a74ae10000000a11402f/content.htm

http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90e64674-1799-2c10-55bd-a50c99757...

Hope this is useful.

Regards,

Deepak Kori

[former_member339497 · Accepted solution]

Hi Deepak,

thanks for your answer.

Unfortunately, part of the issue for us is that the scanning is done offsite by a third party, and there is no direct link from that site to our storage repository (security reasons). This is the reason that the images are being sent to us by FTP and we have to process them from that point.

Regards....John

[former_member188883 · Accepted solution]

Hi John,

I just have thought process. You may make use of Optical Readers to read your scanned documents which you receive through FTP site. Based on the content these optical readers can link scanned copies to SAP documents.

Hope this is useful.

Regards,

Deepak Kori