FM Availability control is not checking Travel Request

[former_member1310316]

Dear All,

We have an issue in Fund Management. The travel request is not considering as commitment and its not consuming budget. So system is not giving error message when we process travel request more than the budgeted amount. We used an user exit to control travel request within the budget amount. If the travel request amount is not considering while processing either MM documents or FI documents or HR documents then we can process more than the budgeting amount.

Example: The budget is 1000 USD. The travel request created with an estimated cost 700 USD. So the remaining amount is 300 USD. Now i am trying to process either PO or FI invoice using the amount 500 USD. System is not stopping because its not considering 700 USD as consumption. How we can consider the amount 700 USD as budget consumption. We are trying to incorporate logic as Travel request should be included in consumption but we are not able to trace the programme where exactly system will check the availability control by considering all transactions at that point.

Please let me know.

Regards,

Sree

[atif_farooq]

Hi:

Have you checked your settings in OF39 for the Value type 52. Please go through the link http://help.sap.com/erp2005_ehp_04/helpdata/EN/32/419337333fb436e10000009b38f8cf/content.htm and concentrate on Integration with funds management .

Regards

[former_member1310316]

Hi,

Thanks for your reply. The settings in OF39 are okay. The travel request shown as commitment in FMIOI table but its not updating in FMAVCT table as consumption of budget. Its only updating as consuption only when you start process in PR05 in Travel module. We need as once travel request created, immediately it should consume the budget and in the report FMRP_RW_BUDCON will appear. Please check.

[atif_farooq]

Dear Sree:

As per SAP help "

In Customizing for Travel Management, under Travel Expenses ® Master Data ® Travel Expense Types ® Create Travel Expense Types for Individual Receipts, create an expense type with the following properties: 

• Short name: for example, Estimated Costs
• Travel Expense Category: Other
• Amounts are: Estimated Costs, No Reimbursement to Employee

When users specify estimated costs that are greater than zero in travel requests, the system creates a receipt for the estimated costs, which is forwarded as a commitment document to Funds Management.

After the trip takes place, the user needs to manually delete the automatically created receipt from the receipt buffer in the expense report."

Following above content and customizing as indicated you should be able to generate commitment at Travel request level.

Regards

[former_member1310316]

Hi,

Thanks for your reply. We are doing the same process. There is no problem in this process. The only issue is after creating travel request, its not consuming budget. we want to know as, is there any setting to consume budget immediately after creation of travel request based on fund center field in Fund Management. System is creating commitment document in FMIOI table but its not conuming budget. So we wont get actual balance available if it is not considering travel request as consumption of budget.

Regards,

Sree

[atif_farooq]

Hmmm, only reason that i am foreseeing in your scenario can be OF39 for value type 52 , check if its marked as statistical . Also check after executing FMAVCREINIT . May be your user exit is creating problem. You need to check in debugging mode.

Regards

[mar_novalbos]

Hello

Normally, Travel requests are recorded statistically in FM as long as they are not approved.

Check field FMIOI-STATS before and after approval. Once the trip is approved, field STATS should be reset if your commitment item, combined with value type 52, are not statistical.

Hope this helps

BR

Mar

[former_member1310316]

Hi,

Thanks for your information. The settings for value type 52 are not statistical in our system. As you said,  the field STATS in FMIOI table kept as X (Statistical (not budget-relevant, no FYC) even before approval of trip. If i understood your suggestion correctly, we need to change this indicator X to blank (Real (Budget Relevant)) to effect budget consumption. To change this indicator, can we do any settings in SPRO or can we use any user exit. Please let me know.

Regards,

Sree

[mar_novalbos]

Hi

The travel request will be statistical while it is NOT approved, this is the standard behavior.

Once it's approved, the statistical indicator will be automatically removed by the system.

Let us know in case this does not work like that in your system,

thanks,

Regards

Mar

[former_member1310316]

Hi,

Thanks for your reply. I think the problem is in our approval process. When i approve through PRAP then system is changing the indicator in FMIOI. If the approval through workflow then indicator is not changing. I will check with ABAPER and will get back you.

Thanks.

Sree

[mar_novalbos]

Good investigation!. Yes, maybe there is an issue with the WF method that sets the approval.

let us know how it goes..

cheers

Mar

[atif_farooq]

Hi Sree:

Another place you should check is if value type 52 has been excluded in Settings for AVC Ledger.... Define filter settings for commitment/actual values for your AVC ledger. May be you have excluded it from there. Please check.

Regards

[Former Member]

Hi,

when approving the Travel Request the budget is consuming in FM area, Will it update in the Cost center report (S_ALR_87013620  - Cost centers: Actual / Plan/ commitment) in the Commitment column?

Please suggest ?

Regards,

Raziq Fareed.

[Former Member]

Hi,

In SAP standard the Budget consumed will only happen after Travel Request have been approved, Is there any user exit to consume the budget as soon as the employee creates the Travel Request ?

Kindly suggest.

Regards,

Raziq Fareed.

[Former Member]

Hi Raziq,

Did you ever find out if there's a way to consume the budget as soon as the employee creates the Travel Request (e.g. user exit)?  We would prefer not to have any statistical commitments and have the commitment be "real" upon creation.

Thanks!

Nicole Richards

[Former Member]

Hi Nicole,

Could you please share the name of "user exit" for commitment to be "real" upon Travel Request Creation. As we need to incor-porate the same in the system and test it.

Regards,

Raziq Fareed.

[shinas_rh]

I have a doubt on Travel Request and FM Integration.

I am looking for a Derivation of Commitment based on Travel Activity.

Currently i have maintained Commitment derivation from the estimated Cost wage type/GL.

Now what is happening is;

1. AVC on Estimated Cost GL/Commitment.

2. PR05, when we delete the estimated line item, Budget will be back to the commitment. But for the expenses types,we have different GLs and different commitments.

3. i am uploading two times Budget now.. One as a total in Estimated cost GL and seconds travel break up wise in expense types G Ls

I am confused..

Requirement is ;

1. Budget Check on Travel Request , based on Travel Activity. without any Duplication.

2. We have budget bifurcation for Travel Domestic, International, Study, Business Trip Etc..

Somebody can give some Light on this issue....

Thanks in advance

Shinas