Travel Management_Trip settled,items still open

[Former Member]

Dear Experts,

I have a issue in Travel Management. Trips settled but items are still open.

So where would be the issue lies?

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Hi Surekha

Can you please explain the problem with more details. I understand the trip is settled. But what open items are you talking about. The Standard Process works like in below sequence.

1. Trip is saved.

2. Approved

3. Settled.

4. Transfer to FI (Tcode PRFI)

5. Post FI documents (Tcode PRRW).

Regards

SD

[Former Member · Accepted solution]

Hi Sami,

Thanks for your reply. 

Please find more details of the issues as below:

In a travel expense, partial amounts posted but not full amounts.

For example employee applied for a travel expense Rs. 10,000. In that 600 paid from employee's pocket and 9,600 paid by company. Now 600 is posted but 9,600 not covered in posting. So how could i post all 10,000.

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Surekha

If some amount has to be paid by company, my question is how is Company making payments to employees. I assume employees have been created as Vendors?If thats the case, then trip has to be settled first, then transferred to FI through Tcode PRFI, and finally PRRW. This will post an Invoice in employee vendor account. Then usual payment process will follow. If there is some different scenario, please share.

[Former Member · Accepted solution]

Surekha

If some amount has to be paid by company, my question is how is Company making payments to employees. I assume employees have been created as Vendors?If thats the case, then trip has to be settled first, then transferred to FI through Tcode PRFI, and finally PRRW. This will post an Invoice in employee vendor account. Then usual payment process will follow. If there is some different scenario, please share.

[Former Member · Accepted solution]

Surekha

If some amount has to be paid by company, my question is how is Company making payments to employees. I assume employees have been created as Vendors?If thats the case, then trip has to be settled first, then transferred to FI through Tcode PRFI, and finally PRRW. This will post an Invoice in employee vendor account. Then usual payment process will follow. If there is some different scenario, please share.

[Former Member · Accepted solution]

Hi SD,

Thanks for your explanation.

Here company is making payment through check.

And please clarify my other queries like is it possible to reverse a posting document? If it is possible how to do that?

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Hi,

Any replies?

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Hi SD,

Company made payments through check.

And to answer second query: expenses mapped to symbolic a/cs and then G/L a/cs.

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Hi SD,

Could you please reply on my previous post.

Thanks & Regards,

Surekha

[Former Member · Accepted solution]

Hi Surekha

I didn't mean whether payments are being made through check or Wire transfer etc... I mean if company has to reimburse employee, there are two ways either payments will be made through Payroll or employees will be created as Vendors. In case employees are created as vendors, the process works like this. 1. Trip is saved. 2. Trip is Settled. 3. Transfer to FI (Tcode PRFI) 4. Post FI documents (Tcode PRRW).

Following above steps will create a Invoice in Vendor account (basically employee). Now think like company has to make a payment to Vendor. Payments can be made through payment program or manual payment.

Regarding Cancelling FI document posted through T&E - Suppose FI document was posted for a particular trip which had an expense type xxx with amount 100 EUR. Now if you want to reverse the FI document you have to edit the trip and change the  amount to 0 (Zero). Then process follows, settlement, PRFI, PRRW. This will post a reversal document in FI.

Cheers

SD

[Former Member · Accepted solution]

Hi SD,

Thank you very much for your detailed explanation. I will check all the points which you mentioned in above reply.

Thanks & Regards,

Surekha