Close the open items of a sales order which are non delivered and not billed automatically

[Former Member]

There is a request from a client:

he would like to be able to close the open items of a sales order which are non delivered and not billed automatically.

I have one question about that. we have number of line  items in one sales order, for eg. one line item have 100 qty and deviver 60 qty. When we put a reason of rejection in the sales order item of 100 quantity, what exactly will happen? How the system will know it only has to reject the 40 non delivered pieces and not the 100 pieces mentionned in the line item ? I also read that the price would change to zero but how can this be correct if we have 60 pieces to bill ?

regards,

Kamili.

Message was edited by: Jyoti Prakash - Special characters removed from the subject.

[Former Member · Accepted solution]

Hi kamilikanth,

In va02 when we tries to see a existing sales document then the system will gives the message "consider subsequent documents" means it also considering the existing documents. Also the status of the document header and item will be updated in the following tables VBUK and VBUP. sales document flow will be updated in VBFA table. Hence i think system automatically considers the delivered quantites.

Regards,

S.Himavanth.

[Former Member]

Hi Kamilikanth ,

When you put the reason of rejection for the line item, system will not allow you to create the follow on document (Delivery).

For the quantity for which the delivery is created, you can still create the billing document without any issues.

You built the logic to identify  the sales order line item for which delivery is not yet created or partially created. Then set the reason of rejection for all those line items. It is advisable to create a new reason of rejection for it so it will be useful to track the sales order which are set for reason of rejection for this reason.

[balaji_parsewar]

Hi Kamili,

I will put your problem in my words & will explain :

SO - 100 Qty dated 26.12.2012

Available qty - 60

It will leads to generation of 2 schedule lines with different dates :

Schedule line 1 - 60 qty dated 26.12.2012 ( Ready for Delivery)

Schedule line 2 - 40 qty dated 05.01.2013 ( Next available date)

Suppose I have delivered 60 qty today only.

Now I have 2 options :

1) Deliver 40 qty on 05.01.2013

2) Close open order quantities - 40 nos by providing order reason.

Process of closing open order order quantities can not be automated in standard SAP.

I hope this will resolve your issue.

Regards,

Balaji