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Invoice document budgeted even though there's no budget commitment item

former_member1263984
Participant
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Hi All,

I have a case related PR until invoicing.

First, user create PR and there is an item with account assignment commitment item budget 123 (financial transaction 30, ci category 3).

PO created with reference of that PR. After save, user change the account assignment to commitment item non budget 456 (financial transaction 50, ci category 3).

Then, user post GR transaction and account assignment refer to the new ci non budget just like in PO.

After user post invoice, there's FM document which hit to commitment item budget 123 so the document use budget.

How could this happen? The invoice should just like GR doc which hit to ci non budget 456 right?

The strange is when I check again the invoice document through MIR4, in line item PO commitment item used 456 but there's a FM document with commitment item 123.

Need your help, thanks before

5 REPLIES 5

former_member1263984
Participant
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Hi all,

Is it because there's master data changed when there's a transaction use that commtmnt item?

For example, 1st condition financial transaction 50, and commitment item category 3.

Second, financial transaction 30, and commitment item category 3.

Or the change of derivation?

So the effect is when there's a transaction doesn't already closed or done like order, so when invoicing use the new master data?

Former Member
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Hi Rosida

You are correct, in general PO FM Account assignments would be copied to GR and IR (in your case 456), So FM document will not be generated in GR or IR (CI 50/3) and also budget should not consumed.

But as per your information in your case, during MIRO posting Commitment item 123 derived and FM document is generated, in standard flow this should not happened.

Please check during MIRO posting any fm derivation rules or any exits are overwritting on existing PO copied FM account assignments?. Also check table FM01X  any flags are selected for over writting the objects.

Regards

Rao

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Hi Rao,

Thanks for your reply.

I already check table FM01X and there is no value found.

Is it correct the table FM01X?

I checked the fm derivation rules and nothing's wrong with them. Before, there's no case like this.

Transaction posted appropriate with the fm derivation rules.

There's derivation rule GL to Commitment item. Perhaps, i should choose "Overwrite with new value" option in target field? So if there's account assignment changing in PO, next transaction follow the new account assignment?

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Hi Rosida

Table is correct, suppose if you select 'overwrite with new value' option then if any account assignment changes in PO,  while posting of succeeding transactions like GR and IR correct account assignments will be derived through derivation rules. Also check by activating fmderivation rules trace while posting of IR  to find out the whether correct derivation rules (PO changed account assignments i.e, 456 or original account assignments i.e., 123) are deriving during IR posting other wise it should not happen like this.

Regards

Rao

0 Kudos

Hi Rosida,

When you creating PR, system has derived 30/3 commitment item. Commitments has heppend for this PR. When you converted to PO with reference to same PR System will derive the commitment item 50/3 becuse of you have changed the derivation rule.

Chack the MIGO document what is the Commitment is there. while doing the MIRO system will take CI from MIGO document only, it will not check the derivation rule. While doing the MIRO on the trace in FMDERIVE and check

Regards,

Venkat