Soruce List and Contract Validity Date Checking

[former_member640260]

Dear Friends,

I want to clear a doubt regarding validity period of source list and contract.

This case is for example

Contract 12345 will be expired on 31.03.2013

In Source List the above contract is exist as source of supply  valid up to 31.03.2013

Now If I am creating any PO with delivery date 01.04.2013 then system is showing message.

Error Message "Source not included in list despite source list requirement" Message Number " Message no. 06722

Now If I will edit the Source List and increase the validity date for this contract 12345 the system is giving is me warning message only,

but allowing to change the date to 01.04.2013 in source list

"Validity of record outside validity period of agreement" Message no. 06789

Now the condition is like PO is allowing a delivery date which is out of  Contract Validity Date... This will be audit issue for sure.

Can anybody explain me what will be the best practice for this ...?????

What I understand is Source List validity date should must lies withing the Contract Validity Date, But the scenario I told is volatilizing this,

should I change the message (06789) of source list maintenance to Error So that no body can maintain a date out of contract validity date??

Thank you

Rab

[JL23 · Accepted solution]

Please read OSS Note 44368 - Contract as source of supply

Per standard SAP checks the validity with the Po creation date, not with the delivery date, but it is possible to change. the note gives you the solution

[former_member640260 · Accepted solution]

Hi Jurgen ,

I usually follow your post ...your explanation are always right on the target. Thank you very much for you help.

So please let me explain what I understand ...

1) Current date here means " PO creation date" ...We have standard message setting for it, but this will only check the PO creation date lies between the Contract Validity Date or not ....Delivery Date in PO has no relation with Contract Validity Period Correct ??

2) Now In source list Delivery Date in PO comes into play...Here SAP has provided the option during source list maintenance.. If source of supply is out of Contract Validity Date we can make Error, Warring as per the business requirement.

So,  If delivery date is out of contract period then we can  make the delivery possible by simply extending the same agreed vendor or outline agreement in source list if this is ticked of source list in material master Correct ????

Thanks

Rab

[JL23 · Accepted solution]

yes correct

[Former Member]

Hi,

As per Std.SAP this is allowed as it is defined as a warning message.

If you want to restrict the same, you can configure as an error in the following path

SPRO - MM - Purchasing - Environment Data - Define Attributes of System Messages

Message no 06 - 789 - Error

Thanks n Regards,

[Former Member]

Hi,

  In source list you maintained valid dates its for vendor based sorce of supply validitey. if contact valididate is expaired & sorce list date is valide now you create PO w.r.t contract system not accepting.