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KM document versions

Hi,

I have a scenario in KM.

All the documents are stored on a separate server and i want to create a repository in portal which will show all these documents(only reference) in portal KM repository. Physically all these documents will be in a separate server.

2 questions

1. Which type of repository i should create for this ?

2. Is it possible to enable version service for these documents ?

Thanks in advance,

John

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2 Answers

  • Best Answer
    Posted on Nov 19, 2012 at 06:27 AM

    Hi John,

    As Simon mentioned,the best way would be to create a file system repository but that will not allow you to use versioning.

    If you want to use versioning,you can create an FSDB CM repository.

    In this case you will have to create a network path as follows:

    http://help.sap.com/saphelp_nw70/helpdata/en/63/7f283ac3d7c54b94964931fa1b4ed9/frameset.htm

    However you must weigh the pros and cons related to the FSDB mode, particularly synchronization, as per the following:

    http://help.sap.com/saphelp_nw70/helpdata/en/62/468698a8e611d5993600508b6b8b11/frameset.htm

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    • Hi John,

      If versioning is necessary then as I mentioned in my last reply, the only solution is to create an FSDB repository.

      In an FSDB repository,thee folders and files will be stored on the file system while all the metadata will be stored on the DB.

      Everytime a resource is changed through the portal,synchronization will take place between the FS and the DB.However, if changes are made thorugh the FS,the synchronization will be lost.

      Hence it is best to disable automatic synchronization and run the 'CM FS-DB synchronization report' regularly.

      But if you are sure that changes will be made only through the portal, then you might keep automatic synchronization enabled.

      See the second link in my last reply for more on this.

      Also since the FS will be a remote server,you will have to configure a network path as per the link in my last reply.

  • Posted on Nov 18, 2012 at 10:41 PM

    Hi John,

    How are these files stored on the server? You should probably consider using the File System Repository Manager:

    http://help.sap.com/saphelp_nw73/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/frameset.htm

    But with this you cannot enable versioning - in your scenario you anyway say "only reference" - you mean read-only access? In that case why would you want the version service?

    Thanks,
    Simon

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