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travel reimbursement using AP module

we don't use travel management, we use AP module, we create a employee vendor master,

(1)first scenario, employee incur 300 USD expense, we reimburse employee 300 USD

what's the t-code and posting key/accounting entry we should use to meet this requirement?

(2) second scenario, give employee 1000 USD advance, employee using corporate card, spend 600 USD, thus employee owes company 400 USD.

what's the t-code and posting key/accounting entry we should use to meet this requirement?

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  • Posted on Nov 13, 2012 at 02:26 PM

    Hi,

    For your first scenario for Expense Remibursable booking you can use F-43/FB60

    Here your entry will be

    Expense Reimbursable a/c.......Debit 300 USD [Posting Key "40"]

    Employee Vendor A/c..............Credit 300 USD [Posting Key "31"]

    Second scenario,

    For Advance booking you have to use F-48, Here entry will be:

    Employee with Special G/L Indicator A/c........ Debit 1000 USD [Posting Key "29"]

    Bank A/c.....................................................Credit 1000 USD [Posting Key "50]

    For Expense Entry, you have to use F-43/FB60

    Expense A/c................................Debit 600 USD [Posting Key "40"]

    Employee Vendor A/c.................Credit 600 USD [Posting Key "31"]

    For Employee Refund of 400 USD you have to use F-52

    Bank A/c..................................Debit 400 USD [Posting Key "40"]

    Employee Vendor A/c.............Credit 400 USD [Posting Key "35"]

    Regards

    Diptadhi

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