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Former Member

Issue with Maximum Quantity in Quota Arrangement

Hi Experts,

I have maintained two vendors in Quota Arrangement and also I have given the validity period on daily basis. Both have valid source list and Info records


08/11: to 08/11

Vendor A - 60%

Vendor B - 40 % Max Qty - 300

09/11 to 09/11

Vendor A - 60%

Vendor B - 40 % Max Qty - 200


We have maintained the maximum quantity for Vendor B only.

In our scenario's, we are creating Third Party Purchase Requisitions from Sales Orders. System has created the Purchase requisitions. But there are few issues.

1) When we have maintained the maximum quantity, then the proposition of allocation to both vendors are not proper. System has allocated 400 quantity to Vendor A and 300 PC to Vendor B.

2) For some of the quota arrangement, allocation quantity was exceeded the Maximum Quantity. For example (if maximum quantity was maintained as 400, but the allocation quantity shows 520.)

Please let me know your suggestions on these two



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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Nov 09, 2012 at 06:54 AM

    The Quota Arrangement works like below:

    For a certain period when you would like to procure a certain quantity of material from multiple vendors then we use Quota Arrangement.

    Imagine an example (as given by you):

    Time: 01/11-30/11

    Vendor A - 60%

    Vendor B - 40% (Max qty is set as 300)

    Now here, the system will create PR's for both the Vendor's according to their corresponding Quota but for Vendor B it will stop after the system reaches 300 (as this is the max qty that the vendor can supply for the period mentioned).

    Some questions to check your setup:

    1. When you have quota why do you use Source list as well for the same vendor (info records is mandatory if contracts are not available)? There is no use of Source List when it comes to Source Determination with Quota Arrangment, as system determines Source based on following rule:

    Quota Arrangement

    Source List

    Outline Agreement

    Info Record (with priority to Regular Vendor)

    2. Do you have minimum splitting quantity maintained in Quota Arrangement? If so, what is the value mentioned as this controls the minimum qty which can be split for each vendor.


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    • Former Member


      I have not maintained the minimum splitting quantity. All PR are having 1 qty only. It is created through Idocs.

      Issue here is allocated quantities exceeds the maximum quantity for the vendor B. And also the proposition is not as per the quota percentage. it is coming as 30% for Vendor A and 70% for Vendor B, eventhough if i have maintained 60:40 ratio.



  • author's profile photo Former Member
    Former Member
    Posted on Nov 09, 2012 at 04:27 PM

    some thoughts / clarifications:

    1. i have doubts on how SAP handles quota arrangement on a daily basis if it supported as part of standard. There is a period indicator (EQUP-ABPER) that only specifies W - week as the minimum period coverage. I dont see this period as configurable to include a daily period.

    2. there was a mention on PRs created with 1 qty via idocs. At this point, i can already see that the PR is not generating correcting with the PR allocated quantities. For the idocs, are you working on ECC core single instance scenario (and no other external systems)?

    3. in material master - purchasing view, there is a quota arrangement usage indicator that can help you define on how quota gets allocation to the PR.

    4. If i was wrong and there was an SAP quota arrangement functionality to handle daily validity periods, then please consider the document dates, planning dates or delivery dates on which of these are considered on quota arr.

    Quota arrangement functionality has alot of variables. I would suggest you test all these variables (i.e. max quantity, lot size, min quantity, etc.. also the material master - MRP view has a lot size indicator that has a configuration on splitting quota) on a daily or weekly validity so it provides you a good valuable knowledge on how it behaves.

    Still, the primary concern is really on daily handling of quota arrangement.

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