Private Expense Wizard config

[Former Member]

I need serious help with how to config for getting the private expense wizard to work correctly. i.e. when an employee charges a personal charge on their corporate card, it creates a debit against their employee vendor record. Then the next time they have an out of pocket reimbursement due to them, it will net out the personal charge against what they are owed and pay the difference.

I need config settings for the following expense types:

PRIV

PRBZ

Lodging (currently the only expense type in our system that is setup for wizard splitting)

Personal Charge on Corp Card (expense type assigned to the private expense in wizard)

I raised a note with SAP as this was working at the beginning of the year (at our go-live) and all they could tell me was that it was a "config issue" but could not advise how it should be setup! It quit working some months later. Unfortuantely the consultant who did the original config is no longer on our project and I cannot determine the correct setup to get it to work. Our workaround is to have the employee mail a personal check to our AR department.

Currently it is giving a credit amount on the cover sheet, but when the settlement process is ran, the total is less the personal amount, and not generating a credit on the vendor. So it's not recognizing that the amount is due back to the company.

I have tried all kinds of settings playing with each of the above expense types, but cannot come up with the correct combination.

Your assistance is GREATLY appreciated!

[former_member131723]

Hi Kim

So you mean they had an itemized private charge and then the employee was due a reimbursement that had already gone to their credit card? Are you getting an error then when you try to itemize the portion of the expense ?

Sally

[Former Member]

No. We are a liablity corporate account. So the company pays the entire credit card bill regardless of if employees have created expense reports for that statement or not.

We have employees who have charged personal expenses to their CORPORATE card. So when they do their expense reports, they are supposed to use the wizard to split out the private charge and account it as such. Then when the settlement job runs, it is supposed to create a credit against their employee vendor record.

So the next time they have an out of pocket reimbursement due to them, it will net the credit against it and pay them back the difference. We cannot get this configuration correct.