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Former Member

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Hi All,

1.How to get an report that for each project how much Actual cost for project materials, projectservices etc.....i think this is only possible by assigning cost element for each activitys.then by cost element report is will be achived.Is there any other possiblity to get the above report with out creating extra cost element for activity?

2.Is it possible to controll cost in general cost activity level.(actually my client asking to control travel cost at general cost activity.Ex: for project rs 200000/- is alloted for project travel.the travel expence should not exceed above the given amount in activity level.he dont want to creat Travel WBS).how i have to do in this condition? because we can control budget at BS level not in activity level.........

Pls suggest.....

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3 Answers

  • Best Answer
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    Former Member
    Oct 19, 2012 at 04:47 PM

    Hi,

    You have bunch of standard reports made available in the system. what you have to do is select the report and create your own layout and save it as variant.

    Whenever you go back to same report just you can call the variant which automatically brings all the

    information on the output screen.

    Coming to the travel expenses, you can use General Costs activity and no need to have separete WBS element. The usage of General costs activity is where you know explicitly your costs and mostsly used for travel and mis expenses.

    whenever you have actual costs incurred against travel, Fiannce team has to use this general costs activity for posting so that you will have planned Vs actual costs on that activity which would be helpful for analysis purposes.

    Coming to more point, whenever you feel coming closer to planned travel cost and expect costs is going to be increased than plan, then change plan value.

    Regards,

    Sudhakar

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    • Former Member Former Member

      Hi Mohammed,

      Yes, you are right... By assigning different cost element at different activity level, it is possible to view the cost like material cost, services cost,general cost etc.

      For example, Please refer below mentioned standard report to view cost by different cost element .

      S_ALR_87013542 - Actual/Comm/Total/Plan in COAr crcy

      S_ALR_87013543 - Act/plan/variance abs./ % var.

      Regards

      Tushar

  • Oct 19, 2012 at 11:17 AM

    Hi,

    Go though the CJI3 actual line item report for your first query.

    convey to your client for there is not any disadvantage for having wbs for travelling under project structure then plant cost activity under travel wbs.

    wait for expert commencements.

    Regards,

    Sanjeev

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  • Oct 19, 2012 at 01:39 PM

    Hi Mohammed,

                         for your 1st query check report CJI3, CJ74. You can also use program RKPEP003  in SE38 to view project actual cost line items.

    For your second query : To control costs for travel expenses which comes under general cost activities, I think you can control it using Fund Management and this is for more complex budget management schemes.You may discuss it with your FI/CO guys.


    And in projects budget control is applied on overall project or we can perform some exemption of cost on some cost elements and value categories.


    However, it is preferable to use another WBS for controlling travel costs . And this, I think,looking at the gravity of your issue, is more suitable than to go with Fund Management.


    At last, it is your call.

    Regards

    Ankur


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