Integrating data from Contracts and Projects in SRM

[Former Member]

Hi,

I would like to know if we can integrate data from Contracts and Projects into SRM. If it possible then how?

Also, I know that we can make use of Projects and Contracts as a info-object. Kindly let me know what settings and details are required in SRM for the same.

We are using extended-classic scenario with SRM 7.

Thanks and Regards,

Bhakti Joshi

[Former Member · Accepted solution]

Hi Ritesh,

There is one more question I have for integrating the Projects data. What will be the approval in case a user selects a particular WBS element? Will be having the approval hierarchy that is present in PS as our approval hierarchy in SRM? Or will we have to mention it in the workflow as to what should be the approver when WBS element is chosen?

Kindly help me since this is going to be important while determining the approval workflow.

Regards,

Bhakti Joshi

[Former Member · Accepted solution]

Hi Bhakti,

You have to define your rule in SRM in Workflow which ever you are using i.e. Application controlled or Process Controlled. The approval rule from ECC system on WBS does not get utilize in SRM for Shopping cart approval.

Hope this helps.

Thank you

Ritesh

[Former Member · Accepted solution]

Hi Ritesh,

Thanks again. So that means, if I select a WBS element during the SC creation, I did to create separate workflow rules for the same. The rules for CC will not be considered.

So, for each WBS element a new workflow must be activated.

Will a single workflow for all WBS element work?

Thanks,

Bhakti

[Former Member · Accepted solution]

Hi Bhakti,

It purely depends on how you have your SC workflow. Are you using process controlled workflow on Application controlled workflow with BADI? And what is the logic behind the workflow.

For example in one of the project we had N-step BADI application controlled workflow defined for SC in SRM 7. They were using WBS element, Cost center and Internal Order as Account assignment and workflow rules was strictly based on dollar amount authority which is maintained in the extended attribute not dependent on account assignment which is being used.

So if you have Sc workflow based on Cost center defined with custom attribute of who is cost center owner it route based on that then you have to modify your workflow to fit your WBS element hiearchy.

Hope this helps.

Thank you

ritesh

[Former Member · Accepted solution]

Thanks Ritesh. We have workflow based on Cost Center Approver. So, I will need to create separate workflows for the WBS elements as well.

Thanks,

Bhakti Joshi

[Former Member]

Hi Bhakti,

Are you referring to SAP Contracts or E-sourcing Contracts? Regarding Projects are you referring to WBS elements in SAP? If so then those projects you can use it in SRM to create SC, PO and if you are looking to have validity of Budget that can also be done in SRM.

Please provide further details.

Thank you

Ritesh

[Former Member]

Hi Ritesh,

Thanks for the reply.

I am looking to integrate SAP Contracts data into SRM. If these contracts are created in backend, can we make use of the contract as a source for creating SC?

Also, we are planning to integrate Project Systems data. PS module. In this case how will the project codes be visible in SRM. Will they be appearing as WBS codes?

Kindly reply.

Regards,

Bhakti

[Former Member]

Hi Bhakti,

If are already maintaining the contracts in ECC, then you need to load them into SRM inorder to use the contract as source of supply in SC. Program BBP_CONTRACT_INITIAL_UPLOAD can be used to upload the contracts.

Regards,

Krish

[Former Member]

Hi Krish,

Thanks. But, will this be a one time activity or the contract will have to be updated manually(using program) each time there is a change?

Also, what about projects data?

Regards,

Bhakti

[Former Member]

Hi Bhakti,

Regarding Contracts what Krish mentioned Program BBP_CONTRACT_INITIAL_UPLOAD is used for initial upload from ECC to SRM. Are you also looking to have contract creation going forward into ECC system? Or moving into SRM?

Regarding Project data, Yes, WBS elements you can use it in SRM while creating shopping cart. You do not need to load those. It works similar to Cost center i.e. real time you can see it in SRM. If WBS element become TECO status or Closed then it will throw error message in real time.

If you have Budget activated for WBS element then you can use and view those in SRM while creating SC. THis can be done by confi SRM Servier --> Cross- Application basis settings --> Self - Service procurement --> Activate / Deactivate Budget check for SC.

Hope this helps.

Thank you

Ritesh

[Former Member]

Hi Ritesh,

Thanks again. For sometime we will still be creating and maintaining contracts in ECC only. But later on we plan to create Contracts in SRM. Can you pls guide me as to how the process will differ in both the cases.

Also, to search WBS elements in SRM during SC creation, I believe I will need to integrate the data with PS using SPRO settings.

Can we have any budget settings on Cost Center as well?

Thanks,

Bhakti

[Former Member]

Hi Bhakti,

SAP have not provided any standard tool similar to the program which Krish mentioned for Initial. If you see below scn http://scn.sap.com/message/9834167 Ramki also mentioned the same thing. SAP would like to utilize SRM Central contracts once you transfer your ECC contracts. If you would like to use for some time then you may have to develop program to upload contract after initial upload.

Regarding WBS element yes, You have to make account assignment activate for that, That is under Cross Application basis settings --> Account assignment --> Define Account assignment category. SAP provided standard WBS category there which you have to activate it and assign it in Organization structure as attribute so that user can see it.

In regards with budget with Cost center,SRM does not have standard settings to display budget of cost center. Please refer sap help  http://help.sap.com/saphelp_srm70/helpdata/EN/46/d7a0fbca8e0e5de10000000a1553f7/frameset.htm

How ever you could do that by defining statistical Internal Order for Cost center and then have user use that Statistical Internal order where Budget is maintained and eventually when FI posting will occur at time of GR and IR it will post against cost center. You can discuss that with you FI expert.

Thank you

Ritesh