Third party sales - Delivery documents

[Former Member]

Hi All,

         In a typical Third party sales scenario ,a) What documents does the vendor give to customer at the time of delivery and b ) What documents does the vendor submit to company other than the Invoice ? . Please clarify.

Regards,

Kumar

[jignesh_mehta3 · Accepted solution]

Hello Kumar,

Normally the Vendor will submit Shipping Proof (Truck Receipt), to the Customer. Also the Vendor submits the copy of Shipping Proof & Invoice to Company, which then submits its Invoice to final Customer.

In some Companies, the Vendor is supposed to send all the Documents to Company, which later send these Documents to final Customer along with its Invoice.

Thanks,

Jignesh Mehta

[former_member182378]

There have been good answers by Jignesh and Krishna, adding to those posts -

a) What documents does the vendor give to customer at the time of delivery?

At the time of delivery, the transporter carries multiple copies of delivery note -

- with material details like material code, batch (if necessary) quantity,

- with address details like the Consignee and consignor address

- with Customer reference number

- vendor delivery note number, from vendor's ERP system

b ) What documents does the vendor submit to company other than the Invoice ?

Other than invoice, the vendor submits the signed copy of delivery note (signed by customer's receiving official  e.g. customer warehouse staff etc.)

Ofcourse, each organization could have their own set of rules for submission of documents.

[Former Member]

Hi Jignesh,

Is Shipping proof document ( at the time of delivery ) is sufficient to meet usual statutory requirements by all the three parties ( Customer, Company and Supplier ) ?

Please clarify.

Regards,

Kumar

[Former Member]

Hi Kumar,

In Certain countries, it is mandaotry to send specified documents along with the shipment.

In Some countries, we need to show the amount, in such cases, we ask the Vendor to show a price, which may not be the correct sales price, but it will be approximate price.

In some countries, specail forms like Excise Invoices are requried, in which you need to mention all the details.

Companies will instruct the vendors, to ensure that they will not send their pricing details, as what we chanrge to our customer will be differnt.

In Most of the scenarios, thierd party shipments will be delivered with a packing list and proforma invoice with approximate price.

Hoep this clarifies your question.

Regards

Raju

[former_member184065]

Hi,

Kindly see below link.you can clarify with below link .

http://help.sap.com/saphelp_erp60_sp/helpdata/en/7c/d5f240ea95dd50e10000000a1550b0/content.htm

If you have any doubts please let me know.

Thanks,

Naren