Service Entry Sheet Issue

[Former Member]

Hi,

We create a Service Entry Sheet XXXXXXXXXX but by user mistake, it has been deleted...

I think deleted Entry Sheet cann't revoke. Is it possible to Revoke???

If cann't revoke, what is the best solution....Create New Service Entry Sheet against same PO or Short Close of PO.

Also let me know, what should be accounting impact in case of create new Service Entry Sheet???

Please guide..

[former_member184631 · Accepted solution]

Hi ,

You cannot revoke the deleted SES. Try to post it again in same date.

Entries at time of SES Creation:

Expense A/c : Db

GR / IR Clearing A/C : Cr

Reversal :

Expense A/c : Cr

GR / IR Clearing A/C : Db

In your case do chk if  reversal date is same as of posting date .

Sachin

[Former Member · Accepted solution]

Service Entry created date is 25.08.2012 and deleted date is 31.08.2012. BUT Posting date is showing same as 25.08.2012...

In this case...any issue with accounting...???

[former_member184631 · Accepted solution]

Hi Anil ,

First SES Creation Date : 25/08/2012 ( amount say - 100)

SES Reversal Date : 31/08/2012

* by reversal & Creation date i refer to Posting date.

Now if you view your GR/IR Ledger after clearing on 31/08/2012 , you will find no open entries which is right.

But if you view your ledger from 25-30 then system will show you an open entry of 100.

Things gets wrong when you post your second SES on 25/08/2012 keeping in mind that first  SES has been cancelled.

Due to this your Ledger then system will show you open entry of 200 from 25 aug to 30 Aug( First SES 100 & Second SES 100 )

Hope i am able to make it clear....

Sachin

[Former Member · Accepted solution]

But please clear one thing....Entry date are different and POSTING DATE ARE SAME... what should be in this case????

Impact will be ZERO or not...

[former_member184631 · Accepted solution]

If creation & reversal Posting dates are same then things are fine.

[former_member187965 · Accepted solution]

Hi Anil,

Go ahead and create a new service entry sheet. You will not face any issue .

[Former Member · Accepted solution]

Thanks both for your valuable support...

BUT i am still confusing that in Accounting, it should clear or not???

In Tcode F.19...Service Entry Sheet Amount still showing...means its not cleared???

Any comments...

[former_member187965 · Accepted solution]

Hi Anil,

Don't get confused. Check PO history. Whether 101 document and 102 document amounts are same ? If both document amounts are same then there is no issue. Under PO history tab, you will find the sum of the amounts (101 document and 102 document) is zero.

For ex. 101 document = + 1000 and 102 document = - 1000 then the net effect is zero. You can create a new service entry sheet without any problem.

[Former Member · Accepted solution]

Yes dear.. Amount showing ZERO in PO History tab...

BUT why amount showing in F.19...that why i am little bit confused...

[former_member540826 · Accepted solution]

The reversal amount in the reversal should be the same. There should not be any problem.

Please create a new service entry and proceed.

[Former Member · Accepted solution]

My issue not with the same amount....

I just want to know why amount is showing in F.19..because all the users check this Tcode for wrong / pending entries.

[former_member184631 · Accepted solution]

Hi Anil ,

Will suggest you to check if the entries are visible in MR11 also.

In case yes then do share the screenshot of PO History & MR11 .

Sachin

[former_member187965 · Accepted solution]

Hi Anil,

In F.19, you get the 'Purchasing document'. So, check the account balance with respect to the PO number, against which you have posted and deleted service entry sheet. For that specific PO it should be zero. Also you will get the FI accounting document number in the field 'Document No'. Check these accounting entries in FB03. There will be two accounting docs against the PO and total will be zero.

[Former Member · Accepted solution]

In MR11 tcode, not showing any entry related to PO...

[Former Member · Accepted solution]

Please see 2 screenshot... Please look specially on Transaction BNG...

First....F.19... exact in sap... without SORT....

First....F.19... After SORT on PO....showing Together entries ZERO value...

Now suggest...

[former_member184631 · Accepted solution]

Hi Anil ,

Where is the issue ..??

Transaction of Posting & Reversal are different which is clearly showing by system.

Together they are nullifying each other which is also clearly shown.

There is no Pending Entry of GR/IR in MR11 , which again show that there is no pending GR.

I guess system is working fine.No need to worry !!

To cross check you check GR/IR Clearing ledger in FBL3n. There would not any open entries against this PO.

Sachin

[former_member187965 · Accepted solution]

Hi Anil,

As per the screenshot, there are two transaction entries, BNG (Invoiced but not yet delivered) and GNB (Delivered but not yet invoiced). Also, there are two G/L accounts 7310500 and 7310510, so the net effect is not zero. Balance 16,500 is pending in 7310500 G/L account as debit and in 7310510 G/L account as credit.

Can you list the steps with transaction code which you used in reference with the PO 26003572.

[former_member187965]

Hi Anil,

In standard system, it is not possible to revoke deleted service entry sheet. Yes, you have to create new service entry sheet for the same PO, short close of PO is not required. After deletion of the service entry sheet, accounting entries will get reversed, you can check this in PO under 'PO History' tab.

[Former Member]

When Service Entry deleted, then another document has been generated with mvt. type 102... Hence, no accounting impact should be there... Right...???

[former_member187965]

Hi Anil,

As you delete the service entry sheet, system generates 102 document, which is reversal for the 101 document. So, in 102 document system reverse the accounting entries posted in 101 document. Thus, the net accounting impact will be zero.