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Former Member

Non Calendar Shortened Fiscal Year Variant

Hi Everyone,

I have a scenario please provide me the config for this. I want to configure a non calendar fiscal year variant which is shortened to 9 months. Fiscal Year is ranges from July 2012 to June 2013. Basically I need to know how to place the periods in case 6 months fall in 2012 and 3 months fall in2013. What I did was like this:

Month Day Period Year Shift

7 31 1 0

8 31 2 0

9 30 3 0

10 31 4 0

11 30 5 0

12 31 6 0

1 31 7 -1

2 28 8 -1

3 31 9 -1

4 30 1 +1

5 31 2 +1

6 30 3 +1

When I try to save the data I get the following error

Gaps in financial year variant periods ZN

Message no. FGV556

Diagnosis

The period specification has gaps. The periods must be sequentially numbered without any gaps.

System Response

Only a correctly defined period assignment can be saved.

Procedure

Define the periods with consecutive numbers.

Data not saved

Message no. FGV603

Thanks in advance

Mukul Bhardwaj

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7 Answers

  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Aug 17, 2012 at 06:25 PM

    Hi,

    I assume your fiscal year 2013 is shortened. So define ZN as calendar year dependent with 12 periods and flag FY 2013 as shortend with 9 periods. Now define periods as below:

    For calendar year 2012

    Month Day Period Year Shift

    1 31 7 0

    2 28 8 0

    3 31 9 0

    4 30 10 0

    5 31 11 0

    6 30 12 0

    7 31 1 +1

    8 31 2 +1

    9 30 3 +1

    10 31 4 +1

    11 30 5 +1

    12 31 6 +1

    For calendar year 2013

    Month Day Period Year Shift

    1 31 7 0

    2 28 8 0

    3 31 9 0

    7 31 1 +1

    8 31 2 +1

    9 30 3 +1

    10 31 4 +1

    11 30 5 +1

    12 31 6 +1

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    • Former Member Former Member

      I assume now you want fiscal year 2012 as shortend.

      OB29 -> Create emtry ZN, check 'Year-dependent' box and enter 12 as number of posting periods -> highlitht ZN, double click on the folder 'Shortened Fiscal Year, on the left and enter fiscal year 2012 on the pop-up screen -> click on the push button 'New entries' and enter 9 as number of posting periods.-> Green arrow back -> Highlight ZN, double click on the folder periods, enter 2012 for calendar year on pop-up screen -> Click on push button 'New entries and enter the periods as:

      Month Day Period Year Shift

      1 31 7 0

      2 28 8 0

      3 31 9 0

      7 31 1 +1

      8 31 2 +1

      9 30 3 +1

      10 31 4 +1

      11 30 5 +1

      12 31 6 +1

      For calendar year 2011 and 2013, enter:

      Month Day Period Year Shift

      1 31 7 0

      2 28 8 0

      3 31 9 0

      4 30 10 0

      5 31 11 0

      6 30 12 0

      7 31 1 +1

      8 31 2 +1

      9 30 3 +1

      10 31 4 +1

      11 30 5 +1

      12 31 6 +1

      Regards,

      Ming

  • author's profile photo Former Member
    Former Member
    Posted on Aug 17, 2012 at 10:54 AM

    Hi Umamageshwaran

    Its still showing same error.

    Regards

    Mukul

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    • Former Member Former Member

      Mukul,

      System will allow you to save provided there are no gaps in other fiscal years. Check if you have specified the correct periods for fiscal year 2013 (part of it will be in calendar year 2013 and the rest in calendar year 2014). the screenshot that I have provided earlier was only for 2013; you will also need to make changes in 2014. I would recommend deleting the old variant and creating a new one with these changes.

      Thanks,

      Avinash

  • author's profile photo Former Member
    Former Member
    Posted on Aug 17, 2012 at 10:41 AM

    Hi Mukul,

    Please find the following details:

    Month

    Day

    Period

    Year Shift

    07

    31

    01

    0

    08

    31

    02

    0

    09

    30

    03

    0

    10

    31

    04

    0

    11

    30

    05

    0

    12

    31

    06

    0

    01

    31

    07

    -1

    02

    28

    08

    -1

    03

    31

    09

    -1

    Thanks & Regards,

    Umamageshwaran.S

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  • Posted on Aug 17, 2012 at 09:44 PM

    Are you using OB29? If you are, you will never get it to save. Use SM30 to define your calendar, and then test it for every month and year.

    mr. kim.

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  • Posted on Aug 20, 2012 at 04:05 PM

    One more thing... Don't forget to check table T549S and T549Q to be sure they are defined properly.

    mr. kim.

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    • T009B is the calendar table that defines your fiscal year variant periods (i.e. payroll calendar).

      T549S defines your personel payroll dates - pay date, payroll run date, period end date, posting date, earliest document creation date (you don't necessarily have to define all 5 dates).

      T549Q defines your payroll periods (similar to T009B, but also contains calendar dates).

      If you have access to SM30, SE16, or SE11, you can view the table data. Below is how we need our payroll periods to be defined - yours will be similar, but will have more '-' and '+' for your years.

      If you have non-standard needs, you will not be able to use OB29 to defind your calendar because SAP performs checks and will reject the save unless everything you define is standard. You can use SM30 to define all 3 tables above.

      T009B.jpg (76.7 kB)
      T549S.jpg (78.2 kB)
      T549Q.jpg (115.4 kB)
  • author's profile photo Former Member
    Former Member
    Posted on Aug 21, 2012 at 06:33 PM

    Hi Mukul,

    With regard to the "Shortened Fiscal Year", I believe you are planning to change the "Accounting Date" (start of the fiscal year) from July 1 to April 1. If yes, then attached are the screenshots whereby a similar scenario is presented.

    In the given scenario the accounts are closed on Nov 28 every year and now you decide to close the accounts on August 28 every year. So, in this case you are closing your accounts earlier and now want to set a new start date from August 29 as against Nov 29 previously.

    Hope this helps.

    Regards

    Ajay Lalai


    SHORTENED FY 1.png (118.9 kB)
    SHORTENED FY 2.png (103.2 kB)
    SHORTENED FY 3.png (125.8 kB)
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  • author's profile photo Former Member
    Former Member
    Posted on Jan 07, 2014 at 02:10 PM

    Hello, I am getting this error while saving the FSV. My FSV is based on Weeks. Below is what I am inputting for this. Other details are Calender Year - 2017, No. of posting periods - 53, checked year dependent. Also, I have FSV for previous years also where weeks are 52 but configured as 53. So, hope that this is not creating this issue. Solicit your early response.

    Month Day Period Year Shift 1 7 1 0 1 14 2 0 1 21 3 0 1 28 4 0 2 4 5 0 2 11 6 0 2 18 7 0 2 25 8 0 3 4 9 0 3 11 10 0 3 18 11 0 3 25 12 0 4 1 13 0 4 8 14 0 4 15 15 0 4 22 16 0 4 29 17 0 5 6 18 0 5 13 19 0 5 20 20 0 5 27 21 0 6 3 22 0 6 10 23 0 6 17 24 0 6 24 25 0 7 1 26 0 7 8 27 0 7 15 28 0 7 22 29 0 7 29 30 0 8 5 31 0 8 12 32 0 8 19 33 0 8 26 34 0 9 2 35 0 9 9 36 0 9 16 37 0 9 23 38 0 9 30 39 0 10 7 40 0 10 14 41 0 10 21 42 0 10 28 43 0 11 4 44 0 11 11 45 0 11 18 46 0 11 25 47 0 12 2 48 0 12 9 49 0 12 16 50 0 12 23 51 0 12 30 52 0 12 31 1 +1

    Thanks

    Deepankar

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