PS Cutover strategy

[Former Member]

Dear All,

I plan to create all open projects using a standard WBS structure, as all projects for the client have a similar structure.

Further suppose there is one open project with total 100 activties, and now we are at actity 50 (i.e. 49 activities are already complete in there legacy system); in this case we will create the project with all 100 activities, and close 49 activities without confirmations/posting actual cost. We will have a migration WBS created to directly book cost of these 49 activities.

Now problem is to create consolidaed report for these projects, i.e. planned and actual effort/dates for all activities etc. But since we have not booked actual cost/did confrmations to record actual dates we cannot have data for 49 activities in any report.

Is there any way to enter actual dates etc for these 49 activities? or is there any better approach to treat such open projects during cutover phase of the project.

Any suggestions will be helpfull.

Regards,

Jatinder

[Former Member · Accepted solution]

Hi Jatindar,

See my replies as below

Migration of activities: as you have already 100 activities and out of which 49 are confirmed already in legacy or other ERP system. In that scenario, collect the cumulative total actual costs of 49 activities and post on Migration WBS elements (Historical WBS e- which is desingation to capture only historical actual costs). Here you are not creating/migrating completed 49 actitivies however only actual costs of those 49 would be posted on historical WBS element.

For remaining, activities, if they are not yet confirmed then input the planned hours in 51 activities as it was mainintained arlier. Not sure it is possible to enter actual dates.

Note that historical actual costs detailed/line item level report is not possible in system but you will see "total actual costs" on historical WBS elemet in system. This is what I have experienced in my previous project.

Regards,

Sudhakar

Message was edited by: Sudhakar Pappu

[sunil_yadav2 · Accepted solution]

Dear Sudhakar,

Please let me know when we are in implementation phase than how we ca transport legacy system data of Project to SAP. exmple: client is using Tally so how can we do this.

thanks

Sunil

[Former Member · Accepted solution]

Hi Sunil.

During cut over peirod, stop using your Tally system and collect the all the data.

Validate the extracted data and transport the data to SAP system just before go live phase using either BDC or LSMW to project.

After loading you can validate the data once again like

Planned costs= historical actual costs + remaining planning costs.

Revenue = historical billing (already billed) + remaining billing value.

When I say historical revenue & actual costs, you would be seeing this amount as total (lumpsum). for this you have to create a new set of cost element which are being used exclusively to post hostorical actual costs and historical revenue so that these values can be seen clearly in CE reports.

Regards,

Sudhakar