settlement of actual cost of actvities to wbs

[Former Member]

hi

  i am doing cost project, i am trying to settle cost from activities to wbs and from wbs to cost center. am i following correct process.If so while i am trying to settle cost from activities to wbs i am getting the following error . would anybody solve my problem . please help me out.

Message no. KD503

Diagnosis

During settlement, the system puts the sender debits into groups
(assignments), which are settled using the same settlement cost element. The
settlement assignment is made in the allocation structure, which is stored in
the settlement rule for the sender (under settlement parameters).
Cost
element 1421 cannot be assigned to a settlement cost assignment in allocation
structure R1, and therefore it cannot be assigned to a settlement cost
element.

Procedure

Possible solutions are as follows:

• If the posting under cost element 1421 was made to the sender because of an
  incorrect entry, and you can reverse the posting, and do not need to update the
  allocation structure. You only need to reverse the incorrectly assigned posting
  before repeating the settlement. Exception: For an investment measure with a
  line item settlement, you need to extend the allocation structure, even after
  the reversal.

• If the posting was made correctly, you can do the following:

a) You can assign a different allocation structure to the sender: In the
master data maintenance for the sender, choose "Settlement rule -> Goto ->
Settlement parameters" and then enter a different allocation
structure.

If necessary, also check whether the correct allocation structure is entered
in the settlement profile. The allocation structure is defaulted in the
settlement profile when you create sender master data or when you maintain the
settlement rule.

• You can update allocation structure R1

[Former Member · Accepted solution]

Hi Abhinay,

You are in following the right process.

for cost project settlement flow will be-

1. NWA to WBS

2. WBS to CTR.

For capital it will be NWA to WBS & WBS to FXA.

Now please check your chosen project type and see its detail in OPSA(Check controlling and settlement profile there).

For that settlement profile, valid receivers and allocation structure(R1) must be defined (Path- Spro-> PS->Costs->Automatic & Periodic allocations->Settlement -> Settlement profile).

Now Allocation structure must have properly defined source cost elements & settlement cost elements  receivers.

Please let me know are you settling any capex projects currently.

Regards,

Pranav

[Former Member · Accepted solution]

THANKS pranav for your confirmation regarding the process.

i need to tell u what am i doing . i need to create aproject , plan cost using work center ( network planing). after releasing project i confirm activities . As i am using network activity assign cost are present at activities while i am setling to wbs element i am getting error.

1) the secondary element which i used is 1421 which is of 43 category ie internal activity allocation is it right?

2) in allocation structure what element should i use

regards,

abhinay

[Former Member · Accepted solution]

Hi Abhi,

Please let me know are you settling any capex project right now.

Regards,

Pranav

[Former Member · Accepted solution]

Hi Pranav,

          i need to settle actual cost in project to cost center.

regrds,

dileep.

[Former Member]

Hi,

Pl go thru the following Wiki page. First part of the wiki page will help you to understand how you need to configure allocation structure.

http://wiki.sdn.sap.com/wiki/display/PLM/Settlement+and+Cost+Element+Reports

Reg/ Tony

[sanjeevc]

Hi Abhinay,

Try tcode for settlement OK07 where you need to check your allocation structure where we set parameter for allocation cost like source cost element and settlement cost element receivers as well.

sap standard feature as below for process flow

1. NWA to WBS

2. WBS to CTR.

but its depend on project type where you assume psg for customer project and fxa/auc for inventment / capital project.

Regards,

Sanjeev Chauhan

[Former Member]

Hi Sanjeev,

I used secondary cost element 1421 of category 43 ie internal activity allocation and plan cost through network.

I need to settle cost in network to wbs element  for this in allocation struction i need to config secondary cost element which i use or should i use different one ?

would you please help me out

thanks

abhinay

[Former Member]

Hi Pranav,

     could you please suggest me

regards

abhinay

[Former Member]

Hi Abhi,

What I was suggesting that If your are settling any capex project (Settlement to GL) then you may assign that allocation structure & settlement profile to your erroring network only(Not to WBS).

As in capex & Opex common part suring settlement is NWA to WBS.

This is temporary solution.

As a perm-

In Network settlement profile of Opex, copy the details from Network settlement profile of Capex.

If you have no such capex project then repost.

Regards,

Pranav

[Former Member]

HI Pranav,

         i am not setting any capex project , my project is just to plan cost (automatic through activities) confirm activities and post those actual cost to cost center( settlement) and get required documents.

[Former Member]

Hi,

In allocation structure config, define-

1. Range of cost element as source.

2. Assesment cost element.

3. Settlement cost element (CTR).

Regards,

Pranav

[Former Member]

hi Pranav,

                   i am very new to PS, i need to show process of cost project in my sandbox with available information, i am not sure of using network header assignment and network activity assignment for which projects. i did two in two diff projects and i end at same situation error in running actual settlement(cj88). would you please help me out

[Former Member]

Hi,

You have to use network activity assignment as you want to settle NWA costs to WBSE. Generally, header assigned network are used when Sales order is assigned to network with out WBSE. Please see help.sap.com for more details on this. Please take help of  CO consultant to check allocation structure.

Regards,

Murthy.

[Former Member]

hi

could you explain briefly

thanks

[Former Member]

thanks murthy..

[Former Member]

hi pranav,

could you explain briefly regarding allocation structure.

thanks

[Former Member]

From what i can see, your issue seems to be a very basic one and the discussion is being dragged unnecessarily. Although, i appreciate people responding to your query.

Have you taken help from your FI/CO consultant? If not please do so and i am sure your issue will be resolved. Moreover, settlement to cost center is a standard feature in SAP. The process that you are following for booking actual costs on the activities is also correct. The issue, as i had suggested earlier, is with your allocation structure. Get that sorted out and you should be fine.

[Former Member]

hi gokul

   rgt now i don't have any FI/CO consultant . i need to sort out the probm of allocation structure. could you suggest me.

[Former Member]

Hi,

In PS we can settle amount to GL or cost centre.

Cost centre will be picked from Responsible cost centre.

In Allocation structure we define-

1. Source (List of cost element)

2. Target (CTR or AUC )

3. And carrier (Assessment Cost element).

In your allocation you are missing any above.

Above three are clubbed in 4 or 5 category of costs.

Please see R1 in your system and check for carrier etc above.

If possible then make a new one. Define above.

Note:- As settlement rule has been created you have to change it parameter manually.

In CJ20n, Click on network-> Ctrl+F3->F8.

Here specify new allocation structure created and then run CJ88.

Regards,

Pranav

[Former Member]

The error details are self explanatory.

There seems to be an issue with your allocation structure. Either the allocation structure that you are using is incorrect/configured incorrectly or the posting itself is incorrect.

First, follow the steps mentioned in the error details to try and rectify this issue. If nothing helps please take help from your CO consultant.