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Former Member

settlement of actual cost of actvities to wbs

hi

i am doing cost project, i am trying to settle cost from activities to wbs and from wbs to cost center. am i following correct process.If so while i am trying to settle cost from activities to wbs i am getting the following error . would anybody solve my problem . please help me out.

Message no. KD503

Diagnosis

During settlement, the system puts the sender debits into groups
(assignments), which are settled using the same settlement cost element. The
settlement assignment is made in the allocation structure, which is stored in
the settlement rule for the sender (under settlement parameters).
Cost
element 1421 cannot be assigned to a settlement cost assignment in allocation
structure R1, and therefore it cannot be assigned to a settlement cost
element.

Procedure

Possible solutions are as follows:


  • If the posting under cost element 1421 was made to the sender because of an
    incorrect entry, and you can reverse the posting, and do not need to update the
    allocation structure. You only need to reverse the incorrectly assigned posting
    before repeating the settlement. Exception: For an investment measure with a
    line item settlement, you need to extend the allocation structure, even after
    the reversal.

  • If the posting was made correctly, you can do the following:

      a) You can assign a different allocation structure to the sender: In the

    master data maintenance for the sender, choose "Settlement rule -> Goto ->
    Settlement parameters" and then enter a different allocation
    structure.


      If necessary, also check whether the correct allocation structure is entered

    in the settlement profile. The allocation structure is defaulted in the
    settlement profile when you create sender master data or when you maintain the
    settlement rule.



  • You can update allocation structure R1
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    4 Answers

    • Best Answer
      author's profile photo Former Member
      Former Member
      Posted on Aug 06, 2012 at 06:04 AM

      Hi Abhinay,

      You are in following the right process.

      for cost project settlement flow will be-

      1. NWA to WBS

      2. WBS to CTR.

      For capital it will be NWA to WBS & WBS to FXA.

      Now please check your chosen project type and see its detail in OPSA(Check controlling and settlement profile there).

      For that settlement profile, valid receivers and allocation structure(R1) must be defined (Path- Spro-> PS->Costs->Automatic & Periodic allocations->Settlement -> Settlement profile).

      Now Allocation structure must have properly defined source cost elements & settlement cost elements receivers.

      Please let me know are you settling any capex projects currently.

      Regards,

      Pranav

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    • author's profile photo Former Member
      Former Member
      Posted on Aug 06, 2012 at 05:54 AM

      The error details are self explanatory.

      There seems to be an issue with your allocation structure. Either the allocation structure that you are using is incorrect/configured incorrectly or the posting itself is incorrect.

      First, follow the steps mentioned in the error details to try and rectify this issue. If nothing helps please take help from your CO consultant.

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    • Posted on Aug 06, 2012 at 06:53 AM

      Hi Abhinay,

      Try tcode for settlement OK07 where you need to check your allocation structure where we set parameter for allocation cost like source cost element and settlement cost element receivers as well.

      sap standard feature as below for process flow

      1. NWA to WBS

      2. WBS to CTR.

      but its depend on project type where you assume psg for customer project and fxa/auc for inventment / capital project.

      Regards,

      Sanjeev Chauhan

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      • Former Member Former Member

        Hi,

        In PS we can settle amount to GL or cost centre.

        Cost centre will be picked from Responsible cost centre.

        In Allocation structure we define-

        1. Source (List of cost element)

        2. Target (CTR or AUC )

        3. And carrier (Assessment Cost element).

        In your allocation you are missing any above.

        Above three are clubbed in 4 or 5 category of costs.

        Please see R1 in your system and check for carrier etc above.

        If possible then make a new one. Define above.

        Note:- As settlement rule has been created you have to change it parameter manually.

        In CJ20n, Click on network-> Ctrl+F3->F8.

        Here specify new allocation structure created and then run CJ88.

        Regards,

        Pranav

    • author's profile photo Former Member
      Former Member
      Posted on Aug 06, 2012 at 11:45 AM

      Hi,

      Pl go thru the following Wiki page. First part of the wiki page will help you to understand how you need to configure allocation structure.

      http://wiki.sdn.sap.com/wiki/display/PLM/Settlement+and+Cost+Element+Reports

      Reg/ Tony

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